Manager of University Senate Operations and Executive Secretary

Rutgers University

United States, New Jersey, New Brunswick

Apr 22, 2025

Position Details

Position Information

Recruitment/Posting Title	Manager of University Senate Operations and Executive Secretary
Job Category	Staff & Executive - Legal
Department	University Senate
Overview	The Rutgers University Senate is the only advisory and legislative body that represents the entire community of faculty, students, staff, administrators, and alumni to the Rutgers president and boards. It serves as the principal advisory body to the president. On certain matters, the president acts only after receiving the advice of the Senate or giving the Senate time to present its views. The Rutgers University Senate body consists of approximately 250 members representing faculty, including lecturers, students, staff, administrators, and alumni. The Executive Committee of the Senate is responsible for coordinating the activities of the Senate, exercising such powers as the Senate may delegate to it, and acting on the Senate's behalf between Senate meetings. Regular meetings of the Senate are scheduled 8 to 9 times each academic year. The meetings are held on Fridays once a month at 1:10 p.m. and are open to all members of the University. The Senate Executive Committee meets on alternative Friday afternoons throughout the academic year, as well. The University Senate operates under University Policies, the Senate Handbook and parliamentary procedure based on Robert's Rules of Order.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Manager of Operations and Executive Secretary for the University Senate. The Executive Secretary of the University Senate is the chief staff officer of the University Senate and the primary source of historical, current, and potential Senate activity and information, as well as the public face of the University Senate. Among the key duties of this position are the following: Provides advice and guidance on strategy, policy, and process to Senate leadership in all its activities. Monitors Senate actions for compliance with university regulations, Senate bylaws, and established parliamentary procedures. Tracks Senate charges and initiatives through to completion. Communicate Senate recommendations and resolutions to the University President. Monitors university regulations and policies for communication to the Senate. Oversees Senate and Executive Committee meeting logistics and manage technology for these meetings. Prepare meeting agendas and minutes. Serves on the University Structure and Governance Committee and other ad-hoc committees. Directs all functions of the Senate Office, including serving as custodian of the Senate budget and supervising the administrative assistant. Oversight of the Senate website, archives, and publications. Oversees the annual election process for Senate leadership and representatives to the Boards of Governors and Trustees. Coordinate unit election of senators and orientation of incoming senators. Exhibits a high degree of professionalism, tact, diplomacy, and collegiality.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	07
Position Salary
Annual Minimum Salary	91297.00
Annual Mid Range Salary	115559.00
Annual Maximum Salary	139821.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree; or an equivalent combination of education and/or experience. Five (5) years of experience in higher education administration or a related field.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Writing, organization, communication, and public relations skills must be exceptional. Must be proficient in Office 365 and have appropriate skills for managing the budget, maintaining the University Senate's web pages, and running remote meetings and voting programs. Must exhibit professionalism at all times.
Preferred Qualifications	Master's degree. Experience within a public AAU institution of higher education. Familiarity with Rutgers' academic and administrative structure. Experience with WordPress.
Equipment Utilized	Applications and software necessary to livestream Senate proceedings and maintain the Senate website. Financial software.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0874
Posting Open Date	04/22/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement