Administrative Assistant

Maricopa County
parental leave, sick time, tuition reimbursement
United States, Arizona, Phoenix
2901 West Durango Street (Show on map)
Apr 19, 2025
Posting Date 04/18/25 Application Deadline 04/21/25 Pay Range $20.50 - $32.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Transportation About the Position The Maricopa County Department of Transportation (MCDOT) has an immediate opening for an experienced Administrative Assistant. In this role, you will perform a variety of general clerical and support services work of moderate complexity for the Engineering Department. This role will support four branch business lines that are focused on project delivery. The Administrative Assistant position requires a proactive individual who can perform tasks independently and as part of a team while delivering multiple tasks simultaneously. About Us We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then join our team and help us build connections. Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance with a hybrid work schedule option Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Employee discounts for goods and services Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us \| Maricopa County, AZ We Require Three years of responsible clerical and/or administrative experience High school diploma or GED A combination of post-secondary education and/orjob-related experience may substitute for theminimum qualifications on a year-for-year basis Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire We Also Value Associate's degree or higher in Public Administration, Business, or a closelyrelated field Three or more years of advanced clerical or administrative experience, which includes providing administrative support in a transportation maintenance facility Clerical experience working in a government agency Experience with SharePoint Experience scheduling/coordinating safety or technical training classes Experience assisting transportation maintenance supervisors and/or managers Experience in obtaining permits from other municipalities Job Contributions Maintain calendars, schedule meetings and appointments, prioritize and resolve complex meeting schedules, and coordinate meeting rooms and resources Prepare meeting agendas and presentation materials; take and transcribe meeting minutes, and prepare summaries for distribution Conduct and coordinate assigned projects and research studies; identify and resolve problems Coordinate with HR to prepare hiring packages Manage department database for lessons learned and prepare quarterly reports Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the department Create, edit, and process correspondence, memoranda, letters, legal documents, information packets, and other communications Maintain department files and library through SharePoint; collect and compile statistical data; develop and create a variety of technical and statistical reports Update manual and computer records and tracking systems, and assure the accuracy of databases; create management reports; maintain filing procedures Research, scan, and file hard copy to upload into electronic files Ensure all administrative actions comply with County policy, procedures, and guidelines Develop technical documents as needed; assist with the development of the annual budget Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; route calls to appropriate individuals, take and deliver messages Provide advice and assistance on compliance with laws, rules, and regulations Order and maintain an inventory of supplies and process invoices Prepare and process travel and training arrangements for division staff Other job duties as assigned Working Conditions This position is eligible for hybrid flexibility after a brief training period Exerting 20 - 25 pounds occasionally, 10 - 25 pounds frequently, or up to 10 pounds constantly Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions Incumbent may be subjected to extreme temperatures, wetness/humidity, respiratory hazards, and noise and vibration Machines, tools, equipment, software, and hardware Teams, Outlook, SharePoint, Visio, Excel, and Word; Workday, email delivery services such as GovDelivery, GIS software such as Cartegraph, and other internal software Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. 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