Medical Education Meeting Planner

Life Unlimited. At Smith+Nephew we design and manufacture technology that takes the limits off living.

This position is responsible for Meeting Planning for Medical Education programs and may partner with Meeting Planners leading programs, Medical Education, Health Care Providers, vendors and other integral internal functions to ensure delivery of the highest quality and a consistently excellent customer experience.

This role will manage event planning and logistics for the event, which may include venue, AV/production, ground transportation, F&B planning, event management technology, attendee registration and management, occasional onsite event support, pre/post event evaluations, as well as program budget management and reconciliation.

This person will have excellent time management, meet strict deadlines, have keen attention to detail, strong communication skills both written and verbal, and the ability to manage multiple tasks while maintaining a high level of customer service.

What will you be doing?

Event Management Planning

• Manage meeting planning logistics for Medical Education courses that generally range in size from 2-100 attendees, and some larger symposia and larger virtual events. This may include venue, AV, ground transportation, F&B planning, HCP travel, etc.

• Oversee attendee experiences from event planning phase through post-event review; manage on-site preparations, and ensure consistent, high-level service throughout all phases

• Prepares budget and monitors expenditures for each meeting. Ensures timely vendor payments and event reconciliation.

• Work with pre-determined locations including Smith & Nephew Academy and HCP training sites. Occasionally will conduct site selection and be involved with contract negotiation for alternative venues.

• Lead pre-event planning calls

• Ensure adherence to all Compliance, Code Of Conduct and local laws regarding interactions with Health Care Providers (HCP)

• Leverage Meeting Management technology solution(s) for attendee management and communications.

• Effectively communicate directly with HCP's

• Troubleshoot and handle any issues that arise on the event day

• Tracks and processes all HCP changes, including travel (flight/rail), ground, hotel confirmations and cancellations

• Provides reports such as: rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.

• Knowledge of meeting planning policies, procedures, compliance, business and best practices

Reporting and Compliance

• Manage Compliance reporting for all activities, inclusive of aggregate spend, transparency, etc..

• Adherence to S+N business conduct policies and procedures as well as local laws and regulations.

• Maintain the highest standards of ethics and compliance.

What will you need to be successful?

• 3-5+ years of progressive experience in meeting planning, preferably in the medical industry.

• Bachelor's degree preferred

• Strong background in hospitality and event management

• Travel required 5-25%. Depending on geography of role travel may be domestic or considered international

You Unlimited.

We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve.

• Inclusion, Diversity and Equity: Committed to Welcoming, Celebrating and Thriving on Diversity, Learn more about Employee Inclusion Groups on our website (https://www.smith-nephew.com/)
• Your Future: 401k Matching Program, 401k Plus Program, Discounted Stock Options, Tuition Reimbursement
• Work/Life Balance: Flexible Personal/Vacation Time Off, Paid Holidays, Flex Holidays, Paid Community Service Day
• Your Wellbeing: Medical, Dental, Vision, Health Savings Account (Employer Contribution of $500+ annually), Employee Assistance Program, Parental Leave, Fertility and Adoption Assistance Program
• Flexibility: Hybrid Work Model (For most professional roles)
• Training: Hands-On, Team-Customized, Mentorship
• Extra Perks: Discounts on fitness clubs, travel and more!

Smith+Nephew provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.