Procurement Specialist (Short-term)
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Phoenix | |
 Apr 16, 2025 | |
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Procurement Specialist (Short-term) Job ID: 321273 Location: GateWay Community College Full/Part Time: Full Time Regular/Temporary: Regular Hourly Rate $18.82-$22.63; DOE/per hour Grade 108 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pmMonday-Friday 8 a.m.-5 p.m. Evenings and Weekends as needed Work Calendar 12 Months Funding Information This is a short-term position and it has an expected job end date 06/30/2026 with renewal based on available funds and the needs of MCCCD. Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Procurement Specialist plays a key role in providing comprehensive procurement and fiscal assistance to college-wide stakeholders, faculty, and staff at GateWay Community College. This role is responsible for managing procurement requests, assisting with requisitions and purchase orders, ensuring compliance with procurement policies, and providing training on fiscal and procurement systems. The specialist will enter and verify contract details in the Contract Lifecycle Management (CLM) system, maintain accurate procurement records, and support the Fiscal Analyst Sr. with fiscal reviews and financial projects. This position requires a detail-oriented individual who is proactive in assisting with procurement processes, ensuring compliance, and supporting the broader fiscal operations of the college. Essential Functions 30% Procurement Customer Service: Engage with college-wide stakeholders and employees to provide fiscal and procurement assistance. Review and manage on-line procurement requests. Consult with requesters to determine purchasing needs, verify account information, and confirm budget availability. Document order requests in Google Docs and obtain required quotations for requisitions. Provide fiscal training relating to the Procurement Process. 30% Fiscal Procurement Assistance: Assist faculty, managers, and staff in creating requisitions and purchase orders for supplies, media, equipment, and other one-time purchases. Serve as a resource for procurement system users, providing guidance on requisition processes and procedures. Conduct (Financial Management System) FMS training and escalate complex requests to appropriate resources. Obtain necessary supporting documents, such as Certificates of Insurance, additional quotations, insurance waivers, and official function or membership forms for requisitions and purchase orders. 25% Contract Entry for the (Contract Lifecycle Management) CLM System: Enter, update, and verify new contract and agreement information in the (Contract Lifecycle Management) CLM database and (Financial Management System) FMS purchasing system. Ensure accuracy details contract information for purchase orders. Serve as a backup for purchasing operations. 15% Record-Keeping & Compliance: Maintain procurement logs, files, and records in accordance with policies and procedures. Manage and update procurement-related information on the college's website. Conduct basic research for special projects and assist account managers with budget reports and on-line procurement information maintenance. Additional Fiscal Support: Assist the Senior Fiscal Analyst with fiscal and P-Card purchasing reviews, invoice voucher reviews, fiscal training, and other financial projects as needed; other duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and one (1) year of procurement support or related experience. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Two (2) or more years of experience in procurement, fiscal support, or financial operations, preferably within an educational or public sector environment. B. Experience with working in a team, providing fiscal related services to other stakeholders and the community. C. Experience with Microsoft Office Suite (Excel, Word, PowerPoint) and Google Docs. D. Experience with ERP systems, preferably PeopleSoft, for managing procurement and financial processes. Special Working Conditions How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled; first review 04/28/2025. Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321273&PostingSeq=1 jeid-16c97e710bc6574c82219aa297f7be15 | |