Compensation Administration Specialist

University of Wisconsin Madison
$55,000 ANNUAL (12 months)
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Apr 16, 2025
Job Summary: The College of Letters and Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities, natural, physical, biological sciences, social sciences, and the School for Computing, Data, and Information Sciences (CDIS). Join the L&S HR team in this exciting and newly created Compensation Administration Specialist role with a unique opportunity to make a positive impact through data analysis, process implementation, and program assessment. Reporting to the HR Manager for Staff Programs, the Compensation Administration Specialist will provide day-to-day operational support in the areas of classification, compensation, workforce relations, and performance management for L&S staff positions. This role will support process development, identify process improvement needs, offer solutions, and use data to inform determinations. This role will also help solidify operational best practices for L&S units in accordance with campus and college policies, procedures and guidelines. This position requires a high attention to detail, a solid analytical focus, and a process-driven mindset. Responsibilities: Provides consultation on compensation issues, maintains classification policies, procedures and programs, reviews and approves classification and compensation requests, and analyzes data to ensure alignment with divisional and institutional goals on total cash compensation. Serves as a main point of contact for human resources staff, colleagues, and/or campus partners regarding compensation and classification policies, program interpretations, and best practices. 5% Provides consultation regarding compensation issues and program direction, and ensures compensation policies and procedures are maintained and aligned with industry best practices and organizational vision 20% Receives, reviews, and approves classification and compensation adjustments and new entries; and ensures adherence to existing policies and procedures 15% Serves as unit liaison to human resources staff providing organizational information, reviewing data, and recommending solutions for complex pay scenarios in accordance with established policies, procedures regulations, and applicable laws 5% Participates in salary surveys and conducts classification and compensation studies of market data, reviews current practices, and recommends improvements to leadership to align with strategic initiatives and objectives 15% Contributes to the planning, development, and implementation of strategic compensation and classification initiatives and objectives 20% Works on the regular maintenance of the compensation program taking initiative to evaluate its effectiveness, achievement of goals, budgetary aspects, etc., and recommend improvements to leadership where necessary 15% Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines 5% Schedules logistics and secures resources regarding the resolution of performance management and workforce relations issues Tasks: Serve as a L&S HRIS system processing expert for all compensation and job change functions (One Time Payments, Period Activity Pay, FTE changes, etc.) Provide first line data review and determinations for staff salary change requests, and job title change requests Analyze salary data for current employees, identifying areas of opportunity for parity-based adjustments Support college and campus-wide salary adjustment initiatives and/or activities Track and monitor performance review compliance and completion rates Support certain workforce relations activities, such as serving as notetaker and/or providing logistical support Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Bachelor's Degree in Human Resources, related field or equivalent work experience Qualifications: Minimum Qualifications - At least two years of Human Resources experience - Strong analytical and communication skills - Demonstrated knowledge of, and ability to interpret and apply compensation and employee relations program concepts and frameworks - Demonstrated strong attention to detail Preferred Qualifications - Experience working with compensation program administration within a public sector or higher education workforce - Demonstrated knowledge and ability with Human Resources Information Systems (e.g., Workday, PeopleSoft, etc.) - Experience with data analysis and/or developing and improving processes and procedures - Experience with evaluating program needs and developing communication and resources to address those needs with a focus on ensuring transparency - Experience with communicating complex information in a clear and customer-focused fashion that considers a wide variety of resources and viewpoints Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $55,000 ANNUAL (12 months) Depending on Qualifications The typical starting salary for this position is $55,000 - $65,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. How to Apply: Please click on the "Apply Now" button to start the application process. Applications must be submitted by 11:55 PM on the deadline date. To apply, please upload a cover letter and resume. In your cover letter, please detail how your qualifications, experience and background relate to the qualifications and duties in this job description. Please note your application materials may be used as a writing sample. Selected applicants will receive an invitation to participate in virtual interviews (via Zoom). Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. For questions on the position, contact: Stella Luong, stella.luong@wisc.edu. Contact: Stella Luong stella.luong@wisc.edu 608-262-9966 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Compensation Analyst I(HR012) Department(s): A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN Employment Class: Academic Staff-Renewable Job Number: 313886-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.