Administrative Assistant, Editorial Coordinator - Meridians Project Office

Smith College
United States, Massachusetts, Northampton
10 Elm Street (Show on map)
Apr 11, 2025
If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu. Sociology Job Description Join Our Editorial Team: Become an Editorial Coordinator at Meridians Journal! Are you an editorial team member with a passion for high-quality publishing and content management? Meridians, a respected academic journal, is seeking an organized and detail-oriented Editorial Coordinator to support the production of our journal and help drive the editorial process from start to finish. In this role, you'll work closely with the Meridians Editor and Administrative Manager to oversee all editorial operations, ensuring the highest standards of quality and professionalism. You'll coordinate the submission process, manage peer reviews, assist with content development, and handle crucial editorial tasks such as copy-editing, proofreading, and fact-checking. Your ability to communicate effectively with contributors, editors, and reviewers will be key to maintaining a smooth, efficient workflow and ensuring excellence in every issue. As part of our editorial team, you'll play a vital role in crafting the voice and tone of the journal, while also managing communications such as newsletters, social media content, and event publicity. You'll have the opportunity to enhance your editorial skills, collaborate across departments, and contribute to an impactful publication that connects with a global community. If you're excited to grow your editorial expertise in a dynamic, supportive environment, we encourage you to apply! Job Summary: Support the work operations of the journal Meridians: feminism, race, transnationalism's Editor(s), partnering in the timely and professional production of each issue. As the Editorial Coordinator for the journal, serve as its first point of contact with authors, reviewers and the press, representing the journal, Smith College, and the college's academic mission with professionalism and integrity. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment. Job Responsibilities: Editorial Operations (50%): Assist the Meridians Editor and the Administrative Manager in the publication of the journal. Coordinate workflow and communication between contributors, editor, guest editors, editorial board, and publisher. Coordinate all aspects of the submissions and publication process including intake, peer reviewer assignments, dispositions, auditing of Scholar One, issue content development and management, copy-editing, proof-reading, fact-checking, and copyright agreements, to ensure excellence in the quality of the publication and a high degree of professionalism in its operations. Respond to inquiries and provide general information for publishers, editorial board, guest editors, reviewers, and contributors. Perform related tasks as needed. Communication (20%): Support the Meridians Editor and the Administrative Manager of the Editorial Office in sustaining the flow and quality of double-anonymized peer review, timely dispositions, issue content development, issue marketing and branding, as well as communication and collaboration with the publisher. Office-based communications, including dissemination of event notices across multiple platforms; serve as webmaster for the Meridians website, overseeing production of publicity and recruitment materials, including graphic design of event flyers and posters. Oversee the production, copyediting, and proofreading of monthly Meridians newsletter and social media content. Partner with other campus departments and offices in intercampus and alumnae communications. Administrative Support (20%): Support the Meridians Administrative Manager in the day-to-day operations and coordination of workflow of the Meridians Project, including: Coordination of space use, including scheduling, general maintenance, catering, set up for events, and external booking requests through 25Live. Hiring, training and supervising student workers as needed, including facilitation of weekly student intern meetings, in coordination with the Administrative Manager, ensuring that events are appropriately scheduled in the shared calendar, and taking notes of items presented and decided at each meeting. Providing coordination and administrative support for programs, events, and workshops of the Meridians Project. Coordination with other departments and programs on campus as appropriate and assist with college-wide events as necessary. Provide executive assistant support to the Editor as needed: arrange meetings, coordinate calendars, campus space, take minutes of meetings as needed; support photocopying, printing or other document publication needs for meetings; assist with provision of technical support, including supplies, equipment, and set up for events and online programming. Other Duties as Assigned (10%): Projects that support the overall direction of the journal and its integration with the college. MINIMUM REQUIRED Qualifications (education, experience, certifications, licenses, knowledge, skills): BA, Fields: WGSS, Area Studies, Race & Ethnicity, Cultural Studies, or similar Minimum of 2 years experience in publishing and/or academic areas Operational and transactional experience within an academic or intellectual enterprise. Experience with budget management and communications via print, web and social media. Minimum two years working with undergraduates and faculty to support their learning, teaching, and/or research preferred. Knowledge of Editorial Content Management Systems, preferably ScholarOne; Google Suite; Microsoft Suite; Wordpress or similar; Canva; Mailchimp; Zoom/webinar platforms; social media platforms Skills: Excellent time management and attention to detail required Preferred Qualifications: MA/MFA/pursuing Ph.D., Fields: WGSS, Area Studies, Race & Ethnicity, Cultural Studies, or similar Languages beyond English Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button. Review of applications will begin May 1, 2025 Position Type: Regular About Smith College Located in Northampton, MA, Smith College is one of the largest women's colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst.Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu. As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.