Facilities Project Coordinator

Summary:
Under the general direction of the Facilities Project Manager supports how projects are implemented to satisfy the client*s programmatic needs and to meet schedule and fiscal needs. Is responsible for construction methodology space measurements contract management and day to day support of projects. Ensures that all projects whether the design is in house or by outside consulting firms are in compliance with applicable building codes and regulations. Generally acts as the contributor and coordinator of construction field activities. As such coordinates construction documents specific actions and contracts for routine and complex construction projects.

Responsibilities:
Works collaboratively with the Facilities Project Manager to support development of the budget and schedule for the projects including the coordination of consultants and contracts.

Responsible for the technical quality of the construction and client satisfaction.

Supports the Facilities Project Manager in monitoring budget and staff time job costs and accounting; reviews invoices/billing; develops and maintains contracts. Prepares funding authorization process invoices and control project finances. Monitors the development of the project assuring that the target dates are met and expenditures are within budget.

Coordinates activities of contractors assigned to projects to ensure compliance to specifications and project*s completion timetables.

Reviews bid proposals submitted and makes recommendations to the Facilities Project Manager based upon analysis of bid amount and/or qualifications of bidder.

Collaborates with outside planning resources engaged to assist in the process including architectural engineering planning and other consultant resources as required. Manages/coordinates with site operation user groups; organizes meetings prepares materials/presentations to facilitate interaction. Follows-up with information data reports and research as required.

Obtains approval from local state and federal agencies. Participates in the commissioning of projects. Inspects projects and participates in acceptance testing review test reports before final payment for services are made.

Communicates with building owners tenants and customers to determine project requirements and develop a scope of work.

Assists in the development of RFPs for various project disciplines contractors equipment furniture etc. May work with in-house or external architects or engineers.

Coordinates the development of preliminary estimates with general contractors.

Maintains technical skills and keeps up to date on planning and health care industry trends changes legislation and regulation through attendance at training courses seminars etc.

Performs field measurements for all new and recurring leased space and creates auto CAD drawing.

Performs quarterly field audits for leased space to determine square footage accuracy.

Manages the LYNX off-site panic alarm system with contracted vendor. Acts as a liaison working with the IT Network Team to ensure the software is distributed as needed.

Assists in the management of security software and access controls.

Performs other duties as required including but not limited to participation in councils quality improvement teams and other such committees.

Other information:

BASIC KNOWLEDGE:

The level of knowledge of construction construction management and architectural design normally acquired in a four-year bachelor*s degree program in architectural electrical or mechanical engineering or construction management.

Knowledge of Building Owner/Manager Association (BOMA) standards.

Working knowledge of computers CADD systems and engineering management software used to effectively produce construction documents specifications and schedules.

Knowledge of federal state and local building and construction codes.

Knowledge of local zoning requirements and NFPA 101 guidelines.

EXPERIENCE:

Minimum of one year previous related experience in architectural/construction engineering design cost estimating project coordination and specification writing and a minimum of one year practical CADD experience.

Interpersonal experience to effectively interact with all levels of hospital personnel and outside contractors and consultants.

Brown University Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Brown University Health Corporate Services USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union