Payroll Administrator - Bilingual

BILINGUAL PAYROLL ADMINSTRATOR

POSITION SUMMARY

The Bilingual Payroll Administrator is responsible for all company personnel and payroll items, including processing, documenting, and creating reports on a weekly basis. Maintains strict confidentiality in all personnel and payroll-related matters.

This is a full-time position that requires Spanish proficiency.

ABOUT US

Founded in 1918, Okland Construction operates as a regional general contracting and construction management company with over 1,000 employees and growing. It supervises the architectural, engineering, bidding, contracting, building, and inspection from the beginning to the end of the project and specializes in concrete self-preform on a large commercial scale.

LOCATION

Salt Lake City, UT

ESSENTIAL DUTIES AND RESPONSIBILITIES

Payroll

• Performs all duties related to weekly processing of payroll, including verifying time and pay information, running reports, and ordering and distributing pay cards.
• Handles certified payroll, which includes checking all timecards to ensure wage is correct for the job.
• Updates payroll files on appropriate days, and completes payroll recap sheet for the proper filing of Federal tax deposits.
• Completes, reports, and files all required weekly, monthly, quarterly and yearly payroll reports, including W-2's, SUTA, and State withholdings.
• Ties out all payroll-related general ledger accounts on a monthly basis, and agrees to payroll reports.
• Processes A/P checks and paperwork for the all States work is performed in.
• Assists in payroll related audits.
• Assists in all workers' compensation, unemployment, and payroll tax audits.
• Suggests and implements changes that would increase productivity either from the field or the office as related to the processing of weekly payroll.
• Transfers bills for payroll costs between entities, and gives appropriate back up information to the accounts payable person.

Document Handling

• Maintains, updates, and files electronically separate employee files containing the following: employee records, payroll information, evaluations, and other required federal and tax documents.
• Makes necessary changes to electronic payroll files, and updates the computer when proper documentation has been received the following changes: new hires, rehires, wage, withholding, fringe, deduction, location, and terminations.
• Implements and maintains field employee evaluation sheets by working closely with superintendents for input and improvement. Track such information as work habits, safety, tardiness, abilities to perform the required work, attitude, ability to work well with others on crew, and sick time off, injuries.
• Keeps all personnel records confidential including safeguarding documents through proper filing and locking of cabinets, desk, and office.

Personnel Records

• Processes E-verify and follows up with superintendents of employees who are non-compliant with I-9 requirements.
• Fills out requested workers' compensation information for safety officers.
• Keeps track of dates of accidents in employee files.
• Tracks sick leave, vacation, or personal days for each employee.
• Handles all personnel information requests from employees and third parties, including VOE's, unemployment requests, child support, garnishments.

General

• Completes all Owner Controlled Insurance Programs (OCIP) reports as requested from the bonding companies, and participate in OCIP audits.
• Provides requested information for the annual corporate audit.
• Provides necessary information for liability insurance audits.
• Gives suggestions, and looks for ways to improve.
• Gives input to other staff members and employees to improve company morale, procedures, productivity, etc.
• Looks for ways to improve upon the HR/payroll system.
• Regular, timely, and predictable attendance is required for this position.
• Performs other duties and responsibilities as assigned.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Maintains payroll website, which includes uploading weekly payroll and YTD totals, adding new employees to payroll website, resetting passwords, and uploading safety buck information.
• Keeps Remote Time up-to-date, which includes adding and inactivating employees, sorting employees by job numbers for superintendents and assistants to enter time, and updating job cost codes and bid packages to reflect job cost.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelors Degree or the equivalent years of experience, plus 4 years of specialized payroll experience.
• Evidence of previous maintenance of high level of confidentiality.
• Spanish speaker preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

• Ability to perform and solve accurate mathematical equations.
• Working knowledge of Timberline Construction accounting software.
• Knowledge of federal and state regulations regarding pay and wages.
• Possess strong computer skills, especially in database management software and Microsoft Office (especially Excel and Word).
• Knowledge of payroll systems.
• Ability to maintain a high level of confidentiality.
• Ability to maintain organization under high levels of stress.
• Ability to effectively respond to questions from employees, managers, and outside entities.
• Ability to do account reconciliation, cost analysis, and month-end close responsibilities, etc.
• Ability to plan and manage multiple projects.
• Ability to analyze and resolve problems.
• Ability to prepare letters, reports, and memos.
• Ability to consistently meet deadlines under pressure and stressful situations.
• Ability to communicate and interact effectively with employees at all levels of the organization.
• Ability to pay close and thorough attention to details.
• Ability to prioritize and multi-task.
• Ability to read and comprehend complex instructions, correspondence, memos and contract documents.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to speak Spanish is helpful but not necessary.
• Ability to do 10-key by touch.

WHY OKLAND?

• A people focused culture united by our shared values.
• Progressive leadership.
• Growth, training, and development opportunities.
• Competitive salary rates.
• Generous PTO.
• Health, Life, & Disability Insurance.
• 401k with company match.
• Employee recognition and rewards.
• Company bonus eligibility.
• Having a voice. We provide empowerment and influence to all our team members.
• A commitment to delivering the most remarkable experience for all stakeholders.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The noise level in the work environment may range from soft to moderate.

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Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status, or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, Okland also has a strong corporate commitment to inclusion.

Notice to all Employment, Staffing, and Recruiting Agencies and Recruiters:We please ask that you do not directly email, call, or visit our hiring managers. Okland Construction does not accept unsolicited resumes, and should any be received from a third party, they will not be considered unless a signed agreement is in place. If you would like to discuss becoming a preferred staffing vendor for Okland Construction, please contact our recruitment team, who will advise you on the process.