Executive Administrative Assistant

• Executive Support & Prioritization: Provide strategic administrative support to OEM executives, maintaining discretion when managing calendars, communications, and commitments. Identify potential conflicts, proactively resolve scheduling challenges, and ensure alignment with business priorities.
• Stakeholder & Relationship Management: Act as a primary liaison between executives, internal business units, and external partners including interactions with executives at external partners, ensuring seamless communication and collaboration. Represent executives in meetings, follow up on action items, and build relationships with key stakeholders.
• Travel Coordination: Plan and coordinate executive travel, including complex itineraries, transportation, and accommodations. Manage last-minute changes efficiently and oversee logistical arrangements.
• Decision-Making & Problem-Solving: Exercise independent judgment in handling critical matters, escalating issues as necessary. Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity. Draft and refine communications on behalf of executives. In some cases, independently reschedule meetings on behalf of executives based on knowledge of those priorities.
• Meeting Management & Executive Reporting: Oversee meeting preparation, agenda creation, and logistics. Ensure key stakeholders are briefed on priorities and that follow-up actions are executed. Compile, analyze, and synthesize data for executive reports, presentations, and decision-making insights.
• Administrative Operations & Compliance: Oversee budgeting, asset control, record retention, and compliance with OEM policies. Utilize tools for workflow automation and business process improvements. Process expense reports on the executives behalf, ensure process and completion and advise executive on planned versus actual expense conditions in the budget.
• Confidentiality & Crisis Management: Handle highly sensitive information with discretion. Proactively anticipate potential issues and develop contingency plans to minimize disruption in high-pressure situations.

The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.

The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.