Administrative and Facilities Assistant

NewView's Mission:

We empower individuals who are blind or have low vision, maximizing their opportunities for independence through all stages of life.

NewView's Values:

• Commitment to Empower
• Driven by Excellence
• Compassion is Key
• Leaders who Inspire

Position Summary:

Position responsible for providing all administrative support to the CEO/President and providing overall clinic facilities management and rehab reporting.

Essential duties and responsibilities (3-5 core functions representing 80% of time spent):

• Provides administrative support by handling all forms of correspondence to include copying, filing, reviewing mail, drafting correspondence, screening calls, screening visitors, managing calendar and maintaining records for the President, senior staff at Classen, for the board and for the corporation.
• Serves as the primary point of contact for the President's schedule. Schedules appointments, ensures calendar is up to date and promptly notifies the President and all relevant parties of changes. Ensures meetings are kept on time and develops and maintains a system that alerts all relevant parties on upcoming deadlines. Manages the scheduling of board meetings and committee meetings as directed by the President.
• Prepares and distributes board packets for board meetings, prepares and takes board meeting and staff meeting minutes and distributes meeting minutes to appropriate staff accordingly.
• Provides building management to the Classen clinic including maintaining access control, scheduling maintenance, and coordinating with maintenance department for ongoing building items.
• Rehab administrative functions to include generating aggregated weekly reports to provide to the Director of Rehab and other clerical tasks as requested.
• Maintains all corporate records such as the companies Articles of Incorporation, bylaws and employee contact lists. Additional files may include financial records, audit record and other sensitive and confidential company records. Ensures all company files are in accordance and in compliance with organizational policies and laws that regulate NewView's industry.
• Must wear all protective equipment required by department.
• Must follow all company policies and procedures including departmental safety policies.
• Performs all other duties as assigned.

Qualifications (Minimum education, experience, training, licensure, certification):

• Requires HS diploma or equivalent and a minimum of 5 years' experience in an office administration, administrative or executive assistant position.

Please note:Under the AbilityOne Program, NewView Oklahoma gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability statuswill nothave a negative impact in the hiring process.

NewView Oklahoma is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.