Program Manager, Florida Scholars Academy

Our team members enjoy competitive salaries, a well-rounded benefits package,generous paid time off (including 12 holidays, vacation, and sick leave), and an array of professional development opportunities. We're always looking to add to our team of more than 3,000 dedicated professionals who are leading online education worldwide with transformative digital solutions - personalized to every student.

Deadline to apply is 11:59 PM on

Position General Summary:

The Program Manager, Florida Scholars Academy will support the school's Superintendent and Regional Directors in managing all aspects of budget control, including monitoring the Academy's facility budgets, assisting with position control, and identifying internal efficiencies based on the analysis of fixed and variable costs as changes are implemented. The Program Manager, Florida Scholars Academy will track results from strategic initiatives and complete all required forms, working closely with the Superintendent and Regional Directors to report on the outcomes of activities and actions. Additionally, the Program Manager, Florida Scholars Academy will oversee the instructional budget, ensuring effective planning, organizing, and execution of all logistical details for in-person meetings and the school's annual conference.

Essential Position Functions:

• Develop and manage the annual budget for Florida Scholars Academy

• Compile, receive approvals, and submit RR Reports

• Complete monthly activity reports and draft monthly board reporting including forecasts

• Draft Board presentation PowerPoints, documents, and leadership meeting agendas

• Initiate budget transfers, track expenses for ledger accounts, manage and process accounts payable, review and resolve monthly negative available balances

• Manage and support purchases and procurement for items in the FSA budget

• Manage, review, and approve PCard expenses, Concur expense reports, time cards, vendors, and invoices

• Oversee the continuous monitoring and maintenance of all personnel changes and position control revisions

• Develop and execute budget procedures and maintain proper system controls

• Resolve escalated budget procedure issues

• Conduct analytical procedures to verify the accuracy and completeness of Budget and Programs data

• Facilitate communications with stakeholders

• Ensure project deliverables align with the program's intended outcomes

• Identify and address risks and issues; implement corrective action as needed

• Manage, control, direct, and supervise assigned direct reports, including general leadership, planning, organizing, and reviewing

• Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others

• All work responsibilities are subject to having performance goals and/or targets established

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)

Minimum Requirements:

Education/Licensure/Certification:

• Bachelor's degree or equivalent combination of education and relevant experience

Experience:

• Five years of governmental finance or budgeting experience

• Three years of management experience preferred

• Three years of event logistic planning and implementing experience

Knowledge, Skills, and Abilities (KSAs):

• Ability to be detail oriented, well organized, a problem solver, able to work on tight deadlines, and have exceptional communication skills

• Ability to handle multiple tasks efficiently under pressure

• Knowledge of budget, governmental accounting, expenditure control systems, and procedures as well as financial reporting

• Knowledge of modern office management practices and computerized accounting, including proficiency with software, as well as spreadsheet and general office applications

• Ability to use and instruct others in the use of the school's accounting software to achieve desired results

• Ability to prepare complete and accurate budget reports and statements of considerable complexity

• Ability to make sound decisions based on established policies and procedures

• Ability to interpret and enforce school board and administrative rules

• Ability to analyze data and communicate the information

• Working knowledge of Microsoft Office applications

• Analytical skills to review information and formulate alternative solutions to problems

• Knowledge of and commitment to decentralized decision-making and accountability for results

• Ability to plan and supervise the work of a subordinate staff

• Ability to communicate well both orally and in writing

• Ability to work with and through people to establish goals, objectives, and action plans

CORE COMPETENCIES FOR SUCCESS:

COMMUNICATION SKILLS

Clearly and effectively conveys and/or presents information verbally; summarizes what was heard to mitigate miscommunication; Shares ideas and perspectives and encourages others to do the same; Informs others involved in a project of new developments; Disseminates information to other employees, as appropriate; Effectively uses multiple channels to communicate important messages; Keeps supervisor well informed about progress and/or problems in a timely manner; Writes in a clear, concise, organized and convincing way for a variety of target audiences; The written message is consistently error-free; The written message has the desired effect on the target audience

CUSTOMER FOCUS

Prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; Develops and maintains customer relationships; builds credibility and trust; Quickly and effectively solves customer problems; Provides prompt, attentive service in a cheerful manner; adapts to changing information, conditions or challenges with a positive attitude; Incorporates customer feedback into delivery of service to provide the best experience possible for the customer; Actively promotes our organization in the community by serving as an ambassador or volunteer

INTERPERSONAL SKILLS

Relates well with others; Treats others with respect; Shares views in a tactful way; Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; Considers and responds appropriately to the needs, feelings and capabilities of others; Fosters an environment conducive to open, transparent communication among all levels and positions; Takes the initiative to get to know internal and external customers

FUNCTIONAL /TECHNICAL EXPERTISE

Has the skills, abilities, knowledge and experience to be successful in functional area of expertise; Dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; Picks up on technology quickly; Does well in technical courses and seminars; Produces high quality work in organized and timely fashion

MANAGER COMPETENCIES FOR SUCCESS:

COMMAND SKILLS

Relishes leading; Takes unpopular stands if necessary; Encourages direct and tough debate but isn't afraid to end it and move on; Is looked to for direction in a crisis; Faces adversity head on; Energized by tough challenges

CONFLICT MANAGEMENT

Steps up to conflicts, seeing them as opportunities; Reads situations quickly; Good at focused listening; Can hammer out tough agreements and settle disputes equitably; Can find common ground and get cooperation with minimal "noise"

LISTENING

Practices attentive and active listening with all groups/people; Has the patience to hear people out without interruption; Can accurately restate the opinion of others even when he/she disagrees

MANAGING DIVERSITY

Manages all kinds and classes of people equitably; Deals effectively with all races, nationalities, cultures, disabilities, ages and both sexes; Hires variety and diversity without regard to class; Supports equal and fair treatment and opportunity for all

DEVELOPING OTHERS

Provides constructive, concrete, behavioral feedback to others through monthly development discussions; Shares information, resources and suggestions to help others be more successful; Delegates challenging work assignments or responsibilities that will help the abilities and stretch others; Regularly meets with employees to review development needs, career aspirations and progress; Constructs compelling developmental plans and executes them; Creates a climate in which people want to do their best; Is a good judge of talent; After reasonable exposure, can articulate the strengths and limitations of people inside or outside the organization

TIMELY, QUALITY DECISION MAKING

Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; Able to make a quick decision; Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment; Sought out by others for advice and solutions; Most of his/her solutions and suggestions turn out to be correct and accurate when judged over time

PROCESS MANAGEMENT

Good at figuring out the processes necessary to get things done; Knows how to organize people and activities; Understands how to separate and combine tasks into efficient work flow; Can readily see opportunities or synergy and integration; Can simplify complex processes; Gets more out of fewer resources

TEAM BUILDING

Develops networks and builds alliances; Participates in cross-functional activities to achieve organizational objectives; Focuses time and energy to develop direct report team and peer team; Fosters commitment, team spirit, pride and trust; Recognizes and rewards people for their achievements and contributions to organizational success; Identifies and tackles morale issues; Provides training and development to employees; creates and participates in team building sessions; Empowers others; Makes each individual feel his/her work is important; Invites input from each person and shares ownership and visibility

MANAGING & MEASURING WORK

Clearly assigns responsibility for tasks and decisions; Sets clear objectives and knows what to measure and how to measure them; Monitors process, progress, and results; Designs feedback loops into work; Holds self and others accountable for achieving goals and objectives

COMFORT AROUND HIGHER MANAGEMENT

Deals comfortably with more senior managers; Presents to more senior managers without undue tension and nervousness; Determines the best way to get things done with more senior managers by talking their language and responding to their needs; Crafts approaches to working with more senior managers that are seen as appropriate and positive

MANAGERIAL COURAGE

Doesn't hold back anything that needs to be said; Is not afraid to provide current, direct, and "actionable" positive and corrective feedback to others; Lets people know where they stand; Faces up to people problems on any person or situation quickly and directly

Physical Requirements and Environmental Conditions:

• Frequency of travel: Occasional travel is required for meetings, trainings, and conferences; location may vary and may require overnight stays

• Light physical activities and efforts required working in an office environment

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)