Procurement Specialist

The Miller Center of Public Affairs, a nonpartisan affiliate of the University of Virginia (UVA), seeks candidates for the position of Procurement Specialist, a member of a three-person team that supports the entire Miller Center.

The Procurement Specialist will:

Specific Duties

• Review all procurement contracts and respond to questions regarding contract administration, purchase orders, UVA Travel & Expense Card transactions, UVA Internal Service Providers orders, honoraria, reimbursements, and receipt of goods
• Process and ensure prompt payment of purchase orders, invoices, reimbursements, and honoraria, completing and/or obtaining appropriate documentation and signatures in compliance with UVA policies and procedures
• Ensure that all purchase orders have been fully paid or closed and all obligations have been fully liquidated
• Prepare reimbursement expense reports for faculty and staff
• Initiate the registration process for all vendors and assist vendors with registration questions
• Work with UVA Accounts Payable to assist vendors with resolution of payment issues or discrepancies
• Assist in the creation of invoices for vendors' services when needed to ensure information is complete and in compliance with requirements from UVA Accounts Payable
• Work with the Miller Center Events Manager and representatives from each Miller Center program to discuss procurement needs and timelines for current and upcoming events, to identify appropriate method of procurement, and to secure details for event budgets
• Monitor and record payment of all event invoices, purchase orders, UVA Internal Service Providers orders, and UVA Travel & Expense card transactions on each event budget to ensure that payments have been made and that proper documentation is available for reconciliation of accounts
• Maintain comprehensive and up-to-date knowledge of relevant UVA procurement policies and procedures, systems, and forms and provide guidance to Miller Center faculty and staff
• Attend and actively participate in a variety of meetings within the Miller Center and UVA
• Perform other duties as assigned

Minimum Qualifications

• High School Diploma
• Working knowledge of Microsoft Word, Excel, and Outlook
• Problem-solving skills and the ability to recognize when a problem should be escalated
• Ability to work independently and as part of a team and to understand that both abilities are important, with emphasis on being a team player
• Strong written and verbal communication skills
• Meticulous attention to detail
• Dedication to upholding the values of the Miller Center's faculty and staff

Preferred Qualifications

• Bachelor's degree
• Two years of relevant experience
• At least intermediate-level skills in Microsoft Excel
• Experience with Workday Finance
• Knowledge of UVA Procurement & Supplier Diversity Services policies, procedures, and systems

Compensation and Benefits

The anticipated salary range for this position is $50,000 - $60,000, depending on qualifications. This is a full-time, Exempt-level, benefited position. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits.

Physical Demands

The job is primarily sedentary involving extensive use of computers.

Additional Position Information

This is a restricted position which extends through June 13, 2027. Renewal is possible, subject to performance, availability of funds, and need. (Most positions at the Miller Center are restricted positions.)

This position is eligible for a hybrid work environment.

This position will not sponsor applicants for work visas.

Organizational Background

Established in 1975 through a generous gift from entrepreneur and philanthropist Burkett Miller, the Miller Center of Public Affairs specializes in presidential scholarship, public policy, and political history. It strives to apply the lessons of history and civil discourse to the nation's most pressing contemporary governance challenges.

The Miller Center is a supportive community, grounded in diverse perspectives. Its faculty and staff value scholarly excellence, civil discourse, and respectful conduct.

To Apply

Please apply through Careers at UVA and search for R0070125. Internal applicants must apply through their UVA Workday profile by searching "Find Job." Complete an application online with the following documents:

• Cover letter
• Resume
• Names and full contact information for three professional references

Upload all materials into the resume submission field. Multiple documents may be submitted into this one field or may be combined not one PDF for submission.

**Applications that do not contain all required documents will not receive consideration.**

The University will perform background checks on all new hires prior to employment.This position will require education verification.

This job posting will remain open until filled.

For questions about the application process, please contact Jessica Russo, Senior Recruiter, at sxv9zv@virginia.edu. For questions about the position, please contact Jen Starkey, Finance Manager, at js3ef@virginia.edu.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.