Office Specialist Series

Sacramento Municipal Utility District
United States, California, Sacramento
Mar 04, 2025
Apply now Title: Office Specialist Series Department: Location: Sacramento, CA, US, 95817-1899 Category: Administration/Clerical Minimum Pay Rate:$23.44 Maximum Pay Rate:$40.59 Apply by Date:03/17/2025 The intent of this job posting is to establish an eligibility list which may be used to fill current and future, permanent and limited-term, vacancies for up to two (2) years. You must clearly demonstrate, on your resume, that you possess the knowledge, skills and experience required in the minimum qualifications listed in this posting. The candidates who meet the minimum qualifications will be invited to the online exam. The eligibility list created from this process may also be used to fill other positions within the Office Specialist Series: Office Specialist I: $24.44 - $ 28.56 per hour Office Specialist II: $28.06 - $34.24 per hour Office Specialist II - Confidential: $30.25 - $36.90 per hour Sr Office Specialist: $30.87 - $37.66 per hour Sr Office Specialist - Confidential: $33.28 - $40.59 per hour Written Exam Details: The online exam is tentatively scheduled to be held the week of March 24, 2025. Exams are strictly PASS/FAIL, results will be sent to each applicant approximately two weeks from the exam completion date. Please Note: All communications regarding this hiring process will be via email. SMUD is not responsible for mail that is directed to your junk mail inbox so please be sure to add SMUD to your safe senders list. SMUD offers testing accommodations under the Americans with Disabilities Act (ADA)/California Fair Employment and Housing Act (FEHA). An individual with a disability under applicable laws is defined as someone who has a physical or mental impairment that limits a major life activity, such as working, or who suffers from certain medical illnesses. To substantiate eligibility, a candidate may be required to provide medical certification of having a disability. If you are requesting a reasonable accommodation that will allow you to complete the examination and/or interview process, please reach out directly to SMUDrecruiter@smud.org at your earliest convenience. All requests must be received at least three (3) business days prior to the examination date. Purpose Performs a wide variety of responsible and complex office support functions for an assigned functional area. Specific duties may be performed in support of a range of activities including accounts payable, accounts receivable, payroll, purchasing, customer billing, general administration and other similar areas. Positions allocated to this class generally include lead supervisory responsibility over lower level clerical staff and employees and may train, direct, and monitor the work of others. Nature and Scope This is the advanced journey/lead level classification within the Office Specialist series. This job class is distinguished from the lower Office Specialist classifications by the assignment of lead supervisory responsibilities and/or by the performance of the more difficult and specialized clerical work. Employees in this classification receive limited supervision within a broad framework of policies and procedures. Duties and Responsibilities Provides lead direction to lower level clerical staff and employees as assigned for a specific work group; organizes and assigns work, provides training, sets priorities, and follows up to ensure coordination and completion of assigned work. Performs a wide variety of the more complex and specialized clerical support functions related to the activities and operations of an assigned area, which may include handling phone calls, sorting and distributing mail, filing, maintaining bulletin boards, scheduling meeting rooms and facilities, making and finalizing travel arrangements for department staff, greeting and screening visitors, and similaroffice support activities. Uses a personal computer for data input, verification, and retrieval of information; generates standard statistical and special reports; prepares a variety of materials, memos, and other correspondence from own composition notes, brief instructions, or rough drafts. Maintains a variety of complex computerized and/or manual records and spreadsheets; compiles and organizes data; conducts research and obtains relevant information via the Internet and other related resources. Establishes and maintains automated and manual tracking and filing systems. Reconciles records and statements, and general ledger account sheets to subsidiary ledgers and records. Processes forms, orders, and other transactions such as multiple orders, billing changes, energy program loan payments; verifies accuracy and completeness and checks for or obtains proper authorization. Prepares and ensures the accuracy of journal vouchers, designated tax returns, deposits, petty cash disbursements, and/or statistical reports; compiles appropriate back-up information, calculates totals, balances, and controls. Responds to customer inquiries; references District policies, rules, and regulations; provides information; investigates/resolves problems; distributes customer correspondence to proper area for handling. Maintains and administers confidential records and NRC safeguards information in accordance with District standards and NRC requirements. Performs detailed special projects and research assignments as assigned. Required Education Equivalent to completion of sufficient formal and/or informal education and relevant work experience to provide the necessary knowledge and skills. Knowledge Of Basic supervisory principles and practices; safe operation of office, mail, and copy equipment, such as high speed mail openers/extractors; technical and complex procedures, rules, and policies governing or impacting office or systems work assignments; proper English usage, grammar, punctuation, vocabulary and spelling; basic methods of arithmetic and simple algebra; operation of personal computers and the use of word processing, spreadsheet, Excel, Windows, OSCAR, Power Point,and other related software applications; and, appropriate SAP modules. Skills To Plan, direct, and review the work of others on a day-to-day basis; organize, prioritize, and coordinate multiple work activities and meet critical deadlines; learn the activities and operations of the assigned office area; perform a wide range of highly responsible, technical and complex clerical/administrative office support work; conduct detailedand thorough research; operate personal computers and use specified computer applications; establish and maintain effective office procedures and accurate record keeping and filing systems; communicate effectively, both orally and in writing; interpret and apply policies, procedures, standards, and requirements related to area of responsibility; and, safely use a variety of business office equipment. Physical Requirements Applicants must be able to perform the essential job functions with or without a reasonable accommodation. Sacramento Municipal Utility District (SMUD) - Who We Are As the nation's sixth-largest community-owned electric service provider, we're proud of our reputation as one of the best places to work in Sacramento. Our employees tell us in our engagement surveys they're "Happy, satisfied and engaged" which helps create a workplace that best serves our customers. Sacramento was named as the 2nd happiest place to work in America by Forbes Magazine. Lake Tahoe, San Francisco and the world-renowned Napa Valley are within easy driving distance of our locations. California Equal Pay Act Diversity, equity and inclusion (DE&I) are a part of who we are and how we do things. Supporting efforts that promote pay equality is part of that. Salary placement for the selected candidate will be determined in alignment with the California Equal Pay Act or the applicable MOU. Determination for salary placement of internal candidates will be made without respect to current classification or compensation and will be based upon the candidate's qualifications as compared to those performing substantially similar work. In the event there is a guaranteed pay progression outlined in an applicable MOU, the MOU takes precedence. Our Commitment to Diversity & Inclusion SMUD respects, values and celebrates the unique attributes, characteristics and perspectives that make each person who they are. Diversity and inclusion are guiding principles to deliver a culture that reflects the broader values of the community and our customers. Our Board's policy for Employee Relation sets our commitment to developing and maintaining a high quality, inclusive workplace that engages and inspires employees to commit to SMUD's purpose, vision and values. Why Sacramento, California? The capitol of California, Sacramento is the state's sixth-largest city, and the 35th largest in the U.S. Local universities include California State University, University of the Pacific's McGeorge School of Law, and the University of California, Davis and several competitive community colleges. The UC Davis Medical Center, a world-renowned research hospital, is one of more than a dozen hospitals and shared services centers in the Sacramento region. Part of the agriculturally rich Central Valley, Sacramento is at the forefront of the farm-to-fork food movement. Northern California is home to some of the country's top technology companies, including Google and LinkedIn, and a multitude of startups in many industries. Sacramento is home to the NBA Kings, the River Cats (AAA baseball), the Republic FC (soccer) and the San Francisco Giants, NBA Warriors and NFL 49ers aren't far away. Sacramento offers an affluent liberal arts community with Broadway, Mondavi Center, Crocker Museum and summer musical theater to name a few. Hybrid Work This position may be eligible for SMUD's hybrid (office/home) work employee benefit, the schedule of which will be determined by the successful candidate and the Hiring Manager. SMUD takes pride in powering the Sacramento region community where we live and work. We value the strong working relationships we develop with our colleagues. Our approach to hybrid work will continue to evolve. Please be aware that should SMUD's business needs change, emergencies occur, or various other reasons arise, you may be required to report onsite on a part-time or full-time basis. SMUD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. SMUD complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. SMUD expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of SMUD employees to perform their expected job duties is absolutely not tolerated. Req ID: 2033 Apply now