Payroll Analyst

APGFCU - Your Community Credit Union! For over 80 years, APGFCU has shared our financial experience and provided valuable products and services to build stability and financial independence, one member at a time. We are looking for those who want to join this movement and become a part of a growing organization. We offer competitive pay and great benefits.

Summary: Under general supervision of the Manager Comp and Benefits, this position is responsible for payroll processing and all related functions/task that impact pay, benefits and various reports. This position is responsible for administration, system setup, support, and reporting of payroll systems. The position collaborates with the Manager Comp and Benefits for compensation, the accounting department for general ledger requirements and month-end reporting.

Essential Duties and Responsibilities:

• Process payroll information by collecting, calculating, auditing and entering data.
• Responsible for information retrieval from payroll system by generating standard reports and development of Ad-Hoc reports.
• Exercise discretion on the dissemination of confidential and sensitive information.
• Coordinate activities with IT and finance to ensure timely and accurate flow of information.
• Provide support in the development and analysis of payroll data using system functionality, spreadsheets and other databases where appropriate, and drive continuous process improvement.
• Process all year-end payroll and ensure error free processing.
• Prepares reports as requested.
• Maintain payroll records by entering and calculating changes in wage rates, retroactive pay and split pay calculations and entering various deductions, department transfers and other adjustments.
• Maintain compliance with Maryland employment laws during the payroll process.
• Prepares and file tax ID applications for states outside of Maryland working with accounting to ensure accurate system set up.
• Verify thoroughness of all timesheet data, prepare and transmit payroll information to the payroll-processing vendor.
• Analyze and distribute payroll reports.
• Submit periodic payroll filings, such as, incentives and bonus compensation.
• Manage annual changes as necessary which impact the payroll process such as holidays, pay dates and benefit deductions.
• Create earnings and deductions codes ensuring they are mapped to the correct GL account.
• Monitor referral bonus process for accurate and timely payout.

Audits:

• Performs and analyzes various audits to ensure the availability of complete and accurate system data and reports issued to the management team. Audits include but are not limited to; annual leave, workers compensation and accruals.
• Prepares reports and documents necessary for annual compliance; pension audit and 401(k) audit.
• Assist with quarterly and year-end reconciliation audits.
• Under the direction of the Manager Comp and Benefits uses discretion to provide solutions to audit findings.

Reporting:

• Process year-end submittals such as fringe benefits, compensation adjustments, etc. to ensure the W-2 accurately reflects wages for the filing year.
• Collaborate with Accounting on various reports for payroll, taxes and year-end.
• Process notifications to third party vendor for all terminations, updates and COBRA eligible employees.
• Establish and maintain a timeline to ensure payroll communications are sent timely throughout the year to employees.
• Prepare and maintain employee files, ensuring accuracy, compliance and confidentially.

Systems:

• Serve as the administrator for the Human Resources Information Systems (HRIS) and Business Intelligence reports and ensure all information is maintained accurately and timely.
• Collaborate with 401(k) vendor for various employee payroll changes/updates.
• Maintain, update and follow policies and procedures for all payroll related functions.
• Responsible for ensuring system processes are operating according to established schedules and procedures.
• Maintain reports that track open issues which affect payroll processing accuracy.
• Resolve discrepancies by collecting and analyzing information.
• Ensure managers have the correct level of system access.

Administration:

• Responsible for human resources Help Desk.
• Serve as back up processing employment verifications.

Other:

• Perform other duties as assigned.

Additional: Responsible for completion of applicable training and compliance on federal regulations and APGFCU policies and procedures as related to the duties of this position (Bank Secrecy Act, Information Security as examples, if applicable).

Qualifications:

Experience: Minimum of 15 years' experience in processing payroll within UltiPro (UKG) or similar HRIS system required.

Education: Bachelor's Degree preferred. Additional specialized course/training equivalent to two years college or HR certifications preferred. FPC payroll certification required, CPP payroll certification preferred. Experience can be credited in lieu of education.

KNOWLEDGE, SKILLS AND ABILITIES: Must have excellent organizational and analytical skills to accurately administer the payroll system and process. Knowledge of general accounting/bookkeeping preferred. Requires excellent human relations; and oral and written communications skills. Must have knowledge of and demonstrated proficiency with a variety of computer software, windows-based applications in word processing, spreadsheets, database and presentation software. Must have experience operating standard office equipment, at a level generally acquired through 5+ years related experience. Maintain employee confidence and protect payroll operations by keeping information confidential. Contributes to team effort by accomplishing related results as needed. Position continually requires demonstrated poise, tact and diplomacy. Work requires a high degree of accuracy and continual attention to detail in preparing, proofing and transmitting payroll, administering benefits, establishing priorities and meeting deadlines. Requires the ability to handle multiple priorities in a fast-paced environment, with detail orientation, and be able to improve processes and procedures for greater efficiency.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities by this job include vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.

APGFCU is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability to Protected Veteran status. Please use the attached link to view the EEO law poster http://www1.eeoc.gov/employers/poster.cfm

APGFCU is committed to working with and providing reasonable accommodations to persons of all abilities, including persons with disabilities. If you need a reasonable accommodation for any part of the employment process, please send to the Human Resources Department and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodations will be responded to from this e-mail address.