UC CONTROLLER INTERN

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

UC Controller provides strategic leadership and support of systemwide financial functions including corporate accounting, federal and extramural costing policy, benefits accounting, endowment and investment accounting, payroll policy and compliance and taxation. We deliver efficient and effective financial services, provide best practices and guidance to our campus and medical center communities, develop and administer systemwide policies and procedures, and ensure the University's financial systems are compliant with all University, State, and Federal laws, rules, and regulations. Financial Reporting with the Controller's Office is responsible for external and internal reporting for interim and year-end for the University of California, University of California Retirement System, and University of California Retiree Health Benefits Trust, performing technical accounting research and providing accounting guidance, coordinating various external audits and attestation services, ensuring the integrity of financial systems and reporting, working on major system innovations and coordinating programming efforts to create, improve and streamline accounting and reporting applications.

POSITION SUMMARY

Reporting to the Chief of Staff, the UC Controller Intern will support the Operational Excellence team in projects related to the website, knowledgebase, and process improvement efforts. Help the UC Controller department to advance organizational effectiveness through clear communications and business process redesign. Will work closely with accounting and other business functions to gain understanding of the department's operations and provide recommendations for enhancing communication and work strategies.

This is a full-time summer internship position, with a flexible start and end date. If you are passionate about learning, developing great processes, and translating financial data into meaningful insights, and want to gain hands-on experience in these areas, we encourage you to apply!

Responsibilities:

45% Knowledge Management Support

Assist with the development and expansion of knowledge for the UC Controller department. Communicate complex information effectively and create or update robust documentation for standard operating procedures, tools, services, and other team resources. Make recommendations on enhancements to how information is being documented and shared. Collaborate with cross-functional teams to identify and document knowledge management opportunities. Ensure the accuracy, clarity, and consistency of written materials through research and fact-checking.

45% Process Improvement Support

Assist with the process improvement initiatives for the UC Controller department. Working closely with the Process Improvement Specialist, support the implementation of Lean Six Sigma projects (e.g. process mapping, written procedures to capture current workflows, project charters, etc.) to enhance efficiency and reduce waste. Help identify trends and root causes of process inefficiencies. Collaborate with cross-functional teams to implement solutions.

10% Other

Collaborate and strategize with the Operational Excellence team to expand the use of technology tools such as Asana project management, Box, and AI. Assist with other accounting and administrative projects as needed.

Required Qualifications

• Currently enrolled University of California student
• Strong interpersonal and oral communication skills
• Strong writing skills, including the ability to write clear and concise emails
• Ability to communicate technical information to personnel at various levels in the organization
• Demonstrate interest in learning in an enterprise environment
• Strong analytical skills with attention to detail and accuracy
• Ability to be flexible and adaptable as priorities evolve

Education

• High school graduate and/or equivalent experience/training

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement within the state of California. The person hired will be required to reside within California and will be required to report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on Tuesdays and Wednesdays, subject to change.

SALARY AND BENEFITS

Job Title
Student 3

Job Code
004920

Salary Grade
Grade 3

Salary: $20.00 - $25.00, commensurate with experience

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is March 14, 2025. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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