Faculty Affairs Coordinator - Office of the Executive Vice President and Provost

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Job Details:

The Office of the Executive Vice President and Provost seeks a Faculty Affairs Coordinator to join the Faculty Affairs team. The mission of the EVPP Faculty Affairs team is to recruit, retain, and support our extraordinary faculty community by building resources and programs that support career development, enhance instruction abilities, promote scholarship and research, and provide opportunities for mentorship and collaboration.

The Faculty Affairs Coordinator will provide high-level administrative support for key Faculty Affairs priorities and processes, including promotion and tenure, endowment administration, and faculty reviews.

• Assist with the faculty promotion process. Review promotion dossiers for adherence to applicable policies and procedures and liaison with dean's offices for corrections or updates. Serve as primary contact with deans' offices for promotion review questions and issues. Prepare and distribute reports related to promotions to the Center for Access and Restorative Engagement (CARE), the University of Texas System Administration, and the Texas Higher Education Coordinating Board (THECB). Maintain promotion data.
• Oversee endowment administration, including endowment appointments and VIP updates, and faculty letters project. Consult with college and school representatives and the Office of Development on endowment matters of a non-routine nature requiring knowledge of applicable policies, laws, and procedures. Manage related Workday business processes.
• Process and track requests for modified instructional duties, probationary period extensions, elections to combine service from prior institutions, special faculty assignments, and academic personnel data such as awards and counteroffers. Serve as primary contact with dean's offices for questions and issues. Compile ad hoc reports.
• Track faculty review processes including annual review, mid-probationary review, and comprehensive periodic review. Provide administrative support for comprehensive periodic review of faculty administrators in the Provost's Office portfolio. Serve as primary contact for online faculty activities system and with dean's offices. Collaborate with dean's offices to resolve system issues and improve overall functionality. Compile ad hoc reports.
• Perform other related functions as assigned.

• Bachelor's degree and two years of experience in a human resources capacity.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple concurrent tasks and respond effectively within assigned deadlines.
• Demonstrated ability to work effectively on a team and to work collaboratively with individuals at all levels.
• Excellent organizational skills and attention to detail.
• Ability to manage sensitive and confidential information applying sound judgment, tact, and discretion at all times.
• Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree and more than two years in a human resources capacity in a university environment.
• Experience working with faculty-related policies and procedures administered by a university.
• Demonstrated ability to work in a fast-paced environment, adapt to shifting priorities, and meet all deadlines and assignments.
• Experience working with Workday, DEFINE, VIP, and Smartsheet
• Demonstrated success in process improvement and implementation.

$65,000 + depending on qualifications

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position. The position may be eligible for hybrid work.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.