Assistant Director for Undergraduate Advising

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Manage advising, recruiting, and other aspects of the new Undergraduate program at the Lyndon B. Johnson School of Public Affairs.

• Advising: Serve as the lead Undergraduate Advisor for the Office of Student Affairs and Admissions (OSAA). Meet 1:1 with our undergraduate student population and provide advising and registration assistance by appointment and via walk-ins. Co-lead group advising sessions and communicate advising and registration information in a clear and proactive manner to all students. Handle all escalated student cases such as exceptions and escalate to proper school and campus contacts when needed. Serve as the expert for university policy and procedures related to advising, registration and all UT undergraduate academic policies. Communicate degree requirements accurately, effectively in a respectful and timely manner so that all students are prepared for registration and can be ensured an optimized time to degree. Demonstrate deep knowledge of LBJ's undergraduate degrees, policies and procedures, campus resources, academic calendar and Core Curriculum requirements. Maintain precise and detailed procedural records for future advisor training, create training modules and train future advisors. Maintain accurate and thorough student records. Oversee various data reports and respond to requests for student data such as retention data, time to degree data and other enrollment data. Oversee degree audits for LBJ School undergraduate students. Ensure students have accurate and timely information regarding process, degree requirements, forms and all other course pathway planning information to decrease confusion and optimize time to degree. Serve as lead on student exceptions and petitions, including change of major issues, late registration, and other student exception issues. Develop procedures/guidelines related all academic change policies, to include working with the Registrar's Office and Enrollment Management on all issues and exceptions. Serve as a partner for the Assoc. Dean for Academics and Asst. Dean for Enrollment and Student Services and other OSAA staff and inform the registration and advising process. Serve as back up for First Year Interest Groups (FIGS) coordination and execution.
• New Student Orientation: Serve as the lead on orientation planning and execution and all other onboarding practices for the Undergraduate Program, including summer programming, orientation, and yield communications. Plan orientation agendas, communicate with campus partners on all spring and summer pre-orientation planning and initiatives. Serve as team lead during orientation and ensure support staff have what they need to succeed at these events. Plan advising and registration sessions during orientation so students have all of the information they need for successful registration.
• Recruiting, Admissions and Yield Strategy: Co-lead the planning and execution of all admissions and recruiting events for the Undergraduate Program, including information sessions, Texas Preview, Welcome to UT and other yield events. Partner with OSAA staff on presenting information sessions and other prospective applicant communications. Partner with central UT Admissions on all recruiting and yield efforts. Represent the school and communicate with external constituents, prospects, applicants and other audiences regarding the Undergraduate Program. Partner with OSAA leadership and the LBJ Communications staff on admitted student communications campaigns. Oversee and serve as team lead on all transfer applications, including coordinating of the review process and communications with central admissions on enrollment targets, review process and all other tasks related to internal and external transfers. Serve as the lead and coordinate the admissions and yield event efforts for internal and external transfers.
• Course Scheduling and Registration Coordination: Work closely with the Assoc. Dean for Academics, and the Sr. Program Coord/Course Scheduler position to ensure a smooth registration ensure the course schedule for LBJ's undergrad program is accurate and all registration settings, classroom coordination, overall scheduling strategy and more are accurate and optimized. Partner with the Assoc. Dean for Academics and the Sr. Program Coordinator/Course Scheduler on all course scheduling and enrollment forecasting tasks for the program. Analyze data reports to estimate accurate course enrollment needs and share findings with the course scheduling team.
• Commencement Planning: Serve as the OSAA lead on all graduation and commencement planning and coordination for the Undergraduate Program. Partner with the LBJ School Dean's office on all event logistics. Head up the coordination of student graduation checklists and preparation, including graduation application processing, communications plans, and commencement ceremony overviews.
• Other related functions as assigned.

• Bachelor's Degree.
• At least 3 years' experience in an undergraduate advising role for a university.
• Demonstrated excellent communication skills, prioritization to meet deadlines, and managing multiple projects simultaneously.
• Experience with event planning and coordination.

Relevant education and experience may be substituted as appropriate.

• More than 3 years of experience in an undergraduate advising role on the UT Austin campus.
• Management experience.
• Experience using UT Austin student information systems and data reporting systems to support course registration and advising efforts.
• Experience working with UTs First Year Experience group on First Year Interest Groups (FIGS) and Signature courses.
• Experience with UT's degree audit system.

$68,000 + depending on qualifications

Standard office environment.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.