Medical Records Specialist

Full Time Medical Records Specialist l 40 hours/week, Monday -Friday 9am - 5:30pm

The Medical Records Specialist is responsible for processing medical information to and from internal and external sources. This position is responsible for providing administrative and clerical support to the clinical nursing staff.

About Us:

Ecumen Lakeshore-The Fountains provides short-term rehab and post-hospital care for up to 60 patients in spacious, private rooms along the picturesque shore of Lake Superior. Nurses in the Fountains acquire a comprehensive skill set to include IV insertion and medication administration, lab draws, code response, complex wound care, advanced respiratory care and restorative nursing care in collaboration with the therapy team to support each patient's journey to health.

The targeted pay range for this job is $22.77- $29.59 per hour.

Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.

Ecumen offers a comprehensive benefits package to our full-time team members including medical, dental, vision, flexible spending and health savings accounts, life & disability insurance, paid time off benefits (PTO and Sick & Safe Time), a generous 6% 401(k) match, and other well-being resources. Learn more at https://www.ecumen.org/find-a-career/benefits/

Essential Job Responsibilities:

1. Responsible for obtaining clinical and therapy records to provide admission, concurrent and discharge updates on all managed care patients.
2. Responsible for tracking managed care patient updates and appeals to ensure timely record submission.
3. Communicates with nursing leadership, care transitions team, therapy team and managed care insurance case managers to ensure timely and accurate communication of patients' plan of care, on-going stay needs and/or discharge plan.
4. Responsible for medical record request tracking and coordination of obtaining records from the Business Office, Nursing and Therapy teams.
5. Oversees the organization of the Medical Records room and provides oversight on processes to ensure compliance with medical records retention regulations.
6. Assists the Admissions Specialist in documenting and tracking all patient referrals in the CRM and creating new admission screening sheets and other tasks as directed.
7. Assists the nursing services team in processing orders, admissions, discharges, as directed.

Medical Records Specialist Minimum Required Qualifications:

• High School Diploma or GED
• One year of related experience
• Ability to communicate effectively in both written and verbal formats
• Proficient with Microsoft Office Suite
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, Resident's Bill of Rights, HIPAA, OSHA, Universal Precaution, AWAIR, Right to Know, and MSDS

Preferred Qualifications

• Prior experience working with seniors
• Experience with electronic medical records systems
• Graduate of a Medical Secretary or Health Unit Coordinator program, or equivalent knowledge, to include medical terminology, coding and transcription.