Accounts Receivable Manager

Title: Accounts Receivable Manager

Department: Accounts Receivable

Campus Location: Arnold/Main Campus

Salary Range: $74,098-$92,622

Work Mode: This position is remote, however, some in-person presence on campus or at alternative locations, may be required at times.

Hours Per Week:40

Work Schedule:

Position Type:Full-Time Staff, Exempt

Position Summary

The Accounts Receivable Manager is responsible for management and oversight of the activities of the accounts receivable staff and operations. This is to include, but not limited to creating, updating and maintaining the billing and accounts receivable financial system; overseeing the verification and processing of all financial aid disbursements in accordance with USDE Title IV regulations, cash receipts, deposits, student refunds, deferred payment plans, third party billing, collections of all receivables, and applicable IRS reporting.

There may be some initial in person training for a few weeks but after successful completion of that training, the position would be remote.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

Pay dates occur on the 7th and 22nd of each month. If those dates fall on a weekend, the pay date occurs on the Friday prior to the 7th and 22nd. As an employee of the college, you are eligible for a comprehensive benefits package .

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

Oversight and Supervision:
Oversee operations of department and hire, train, supervise and evaluate staff in the Accounts Receivable office.

Maintain and oversee billing and accounts receivable processing and records:
Oversee and ensure the accurate and timely processing of all activities associated with customer billing and receivables, including but not limited to billing, collections, payments, customer account reconciliation, financial aid disbursements, and customer refunds. Establish, implement, and manage tuition tables, collection policies, procedures and payment plans. Assist with the annual fiscal year-end financial close out process.

Compliance and reporting:
Oversee accounts receivable reporting and regulatory compliance associated with Financial Aid disbursements and refunds, collection regulations, and required tax reporting including the 1098T process. Assist with external audits, including state, local and federal audits, respond to controller or auditor requests as needed. Monitor federal and state law updates and facilitate accounts receivable process changes as necessary. Research, interpret, recommend, and apply new and existing regulations that impact College operations. (cont.)

Function as Accounts Receivable office liaison with college-wide committees and on special projects where accounts receivable financial data is needed. Review published materials, such as tuition and fees, catalog, schedules of classes, web, and other publication to ensure accuracy of tuition, fees, and related data

Maintain Accounts Receivable system and controls:
Establish, evaluate, research, recommend, and monitor the accounts receivable financial system including strong internal controls over receipts of revenue and ensuring compliance with state, county, and federal regulations; College policy as well as ensuring the safeguarding of college assets. (cont.)

Serve as Accounts Receivable Office liaison with Information & Instructional Technology and Student Services offices for resolution of system problems, process or procedures enhancements, and system changes mandated by regulatory requirements.

Other duties as assigned.

Required Qualifications:

Bachelor's degree or higher

Minimum of five years of supervisory experience required.

Two years experience in managing and directing accounts receivable and cashiering functions.

Ability to deal tactfully and effectively with students, administrators, faculty, staff, consultants, customers, governmental agencies, and the public.

Demonstrated ability to work well under pressure with attention to detail and deadlines. Demonstrated experience with collaborative and team experiences

Critical reading, listening and clarifying skills in addition to excellent oral, written, and interpersonal communication skills.

Intermediate proficiency in Microsoft Office Suite software.

Demonstrate ability to maintain confidentiality

Preferred Qualifications:

Experience in a post-secondary educational institution preferred

Demonstrated ability to mentor, counsel, and motivate others, ability to lead and facilitate process improvement teams, and ability to initiate and execute special projects.