Senior Administrative Assistant - College of Engineering - Critical Technology Initiative

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

Carnegie Mellon University's Critical Technology Initiative (CTI) focuses on advancing research and policy related to key emerging technologies with national and global significance. The initiative is led by Professor Erica Fuchs and includes the National Network for Critical Technology Assessment, a consortium of 13 universities and 22 leading investigators. It aims to bridge the gap between technology innovation and policy by evaluating the development, commercialization, and global manufacturing of critical technologies.

CTI is seeking a Senior Administrative Assistant to support the Critical Technology Initiative Director and Executive Director with administrative tasks including managing the Director's extensive, complex, and highly fluid calendar with meetings ranging from students to high-profile individuals from academia, industry, and government. This role will support the CTI leadership in other professional activities including research group meetings, board meetings and reference letter submissions; and with booking travel and handling reimbursements/expense reporting. The administrative assistant will also, as needed, step in to support the larger operational team with various tasks as assigned, such as assisting w/ organizing seminars, planning high-profile events, reconciling the departmental purchasing and travel cards and other tasks as they emerge.

The ideal candidate is extremely detail oriented and thrives on creating order out of chaos; highly competent in managing internal and external relationships and interacting with high-profile individuals; keen to ensure even the smallest of details do not slip through the cracks. The ideal candidate is able to see the big picture in terms of what to prioritize, and in focusing on what needs to be done for success of the whole (e.g., in being outcome oriented) and finds no task to be too big or too small.

Core Responsibilities:

• Manage the director's and executive director's administrative needs including calendars, travel, reimbursements.
• Schedule meetings with stakeholders from the university, government, and industry.
• Support the director and executive director in other professional activities, research group meetings, recommendation letter submissions, funding reporting requirements, booking travel, processing reimbursements and expense reports.
• Other tasks as assigned.

Qualifications:

• High School Diploma required. Bachelor's Degree preferred.
• 5-8 years administrative support experience
• Effective, interpersonal skills, organization and planning skills, and communication skills
• Higher education experience highly desired.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• When a confluence of events makes work outside normal hours necessary to produce the best outcomes, and it is not possible to plan for those demands in advance.
• Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 2-3 days a week.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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