Executive Administrative Support

VTG Defense is seeking an Executive Administrative Support professional in McLean, VA.

Coordinates the overall workflow and coordination of activities associated with the Senior Executive's (SE's) responsibilities and serves as the liaison between the component and the

Intelligence Community (IC). The nature of this position demands exercising wide autonomy, latitude, and discretion regarding workflow, priorities, and methods to accomplish work in accordance with established policies and procedures, The position requires an extensive knowledge of executive level administrative processes and procedures in the IC, and an in-depth knowledge of the various executive styles, methods of operation, relationships, and authorities

The candidate will perform; but will not be limited to; the following responsibilities:

• Serves as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies,
• Interacts with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private
• Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials.
• Performs multiple critical and time-sensitive tasks simultaneously,
• Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC.
• Coordinates with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public
• Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of
• Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely
• Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
• Assists with timekeeping and updating HR systems by serving as element Timekeepe
• Prepares regular (e.g., weekly) status reports to keep the SE apprised of important
• Prepare meeting agendas, record meeting minutes, noting those actions that require follow-up, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action,
• Track incoming tasks actions and update element task action tracking
• Arrange domestic and foreign travel, compose travel cables and assist with processing travel vouchers.
• Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
• Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared
• Update and maintain records, files and other documents/materials (electronic or in hard copy).
• Back-up support is provided within component divisions as needed.

Required:

• Bachelor's degree in business or administrative-related field and a minimum of six (6) years of relevant experience as an administrative
• Minimum two (2) years of experience working within the IC performing the Contractor Performance Requirements listed in this SOW for this labor category.
• Knowledge of the IC and other government agencies.
• Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior
• Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
• Expert proficiency with Microsoft Office products (Word, Excel, PowerPoint, Publisher, Outlook),
• Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills

Preferred:

• Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
• Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level.

VTG's estimated starting pay range is $85,000 - 100,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range