Finance Generalist - The College and Graduate School of Arts & Sciences

The College and Graduate School of Arts & Sciences (A&S) seeks applicants for a Finance Generalist. This position serves as a member of the Dean's Office Budget and Finance team and reports to the Finance Manager. This position will work closely with many stakeholders and thus the incumbent must be comfortable working with varied units.

The Finance Generalist has responsibilities that are supportive of the Senior Finance Generalist/Finance Manager and involve working closely with the larger Budget and Finance team. Finance Generalist responsibilities include the following:

• The Finance Generalist will manage the budget and finance team email. This includes monitoring the email traffic on a day-to-day basis and escalating issues as appropriate.
• The Finance Generalist's responsibilities will include the following, to be assigned on an as needed basis, by the supervisor:
  • Assist with account preparation and certification as needed.
  • Process payroll accounting adjustments and journal entries.
  • Oversee and/or assist with the preparation of purchase orders and payment vouchers, ensuring that bills are paid promptly and in compliance with University requirements and resolve any discrepancies with vendors as needed.
  • Monitor letters sent to the team email so that information flows appropriately to the Finance Manager in charge of commitment tracking and budgeting.
  • Monitor chart of account use (FDM) to ensure that departments are maintaining consistency and budget alignment in their use of the FDM.
  • Assist with reviewing and cataloging funding commitments; monitor updates to commitment tracking system and notifying colleagues as appropriate of such updates.
  • Review the BP in Process Monitoring Report each day and notify team members of outstanding tasks.
  • Provide on-going support and back-up for other Budget and Finance team members, thus ensuring continuous School support.
  • Troubleshoot various issues that might arise and need quick analysis and turnaround.
  • Attend University and A&S School meetings
• Work is to be done accurately as well as in a timely manner.
• In addition to these duties, other duties may be assigned.

Please be aware that Arts & Sciences is undertaking a project with ambitious goals to provide next-level service to our departments, programs, and centers. Assignments and portfolio will be based on the candidate's experience and the needs of A&S.

Minimum Qualifications:

• Finance Generalist: Bachelor's degree required
• Finance Generalist: 2 years of experience in a related field required. Equivalent experience accepted in lieu of degree.

Preferred Qualifications:

• Problem-solving skills and the ability to recognize when a problem should be escalated to within the team.
• Ability to work independently and as part of a team and to understand that both abilities are important with emphasis on being a team player.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience with preference given to applicants with at least Intermediate-level skills in Excel.

For additional information about the position, please contact Debbie White, Director of Staff Affairs, at daw2jb@virginia.edu.

This position is currently eligible for remote work, but availability in Charlottesville for a hybrid work environment is preferred.

This is an Exempt level, benefited position. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits.

This position will remain open until filled. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

Please apply through the University job board, Careers at UVA, and search for R0069240

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

• Resume
• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Daniel Strong, Senior Recruiter, at das6zb@virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

MINIMUM REQUIREMENTS

Education: Bachelor's degree.
Experience: At least two years of experience. Equivalent experience accepted in lieu of degree.
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.