Clinical Program Administrator

Rutgers University

United States, New Jersey, New Brunswick

Jan 28, 2025

Position Details

Position Information

Recruitment/Posting Title	Clinical Program Administrator
Job Category	Staff & Executive - Project/Program Management/Planning
Department	RWJ-Cardiac Surgery
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Clinical Program Administrator for the department of Surgery, division of Cardiac and Thoracic Surgery at the Robert Wood Johnson Medical School. The Clinical Program Administrator supervises the Program Supervisor, Advanced Care Providers, administrative staff and clinical research personnel. Serves as a role model for all staff. Assumes all managerial responsibility for defined services. Provides oversight to program including clinical quality metric related to the program, compliance with all research policies and procedures as well as appropriate patient identification. Oversees surgical scheduling as well as collaborates with hospital Operating room leadership on daily clinical operations, reconciles patient billing vs. procedures, ensures all care is documented appropriately and within specified time frames. Collaborates with research partners to procure necessary protocol devices, works with OR on delivery of device for patient treatment and ensures all research protocols are followed. Works to negotiate research contracts with sponsor. Among the key duties of this position are the following: Provides oversight for the clinical care of all cardiac surgery and thoracic surgery patients. Provides supervision and leadership to all divisional personnel. Serves as liaison to hospital cardiac, or and service line leadership. Actively participates in program development efforts to enhance the services provided the divisions. Assures the provision of appropriate practice operations. Manage all aspects of research. Develops strategy, operational plans, and practice protocols to ensure all care meet organizational and programmatic expectations to ensure success and growth. Develops business plans and analysis relating to growth strategies; implements operational plans related to growth initiatives or development. Collaborate with hospital, service line and divisional leadership to collect, submit and review clinical quality metrics. Implement and track associated actions plans to ensure all outcomes are at or exceed expectations.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	33S
Position Salary
Annual Minimum Salary	118294.00
Annual Mid Range Salary	149642.00
Annual Maximum Salary	180989.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Masters Degree in Healthcare, Nursing or Business. 2 years of experience in CTS and/or Structural Heart services plus 5 years (totaling 7 years) of previous experience with management within a practice or hospital based department with both clinical and leadership responsibilities.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must have working knowledge of Microsoft Office products (Word, Excel, etc).
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Working at a computer, walking, standing, taking elevators or stairs Work Environment: Hazards include risk of exposure to communicable diseases and operation of equipment. Potential exposure to Category I risks (blood/body fluid, biological agents) and hazardous chemicals.
Special Conditions

Posting Details

Posting Number	25ST0171
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement