Senior Administrator, Accounts Payable

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you'll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• Located in Lewisville, TX
• Part-Time Temporary
• Anticipated position end July 2025

We are seeking a highly experienced and detail-oriented Senior Accounts Payable Administrator to join our finance team. The Senior Accounts Payable Administrator will play a pivotal role in overseeing the full cycle of accounts payable processes, ensuring accuracy, compliance, and efficient payment operations. This position offers an opportunity for a seasoned professional to contribute to the strategic growth of our finance department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Full Cycle Accounts Payable:

• Perform end-to-end accounts payable processes in the ERP system.
• Code and enter approved/received invoices, debit/credit memos promptly to maximize discounts.

Vendor Communication and Issue Resolution:

• Respond to vendor calls/emails within 24 hours and resolve vendor issues within 72 hours.
• Manage weekly vendor check runs, selecting invoices for payment, matching vouchers, and creating comprehensive voucher packages.

Vendor Payment Processing:

• Utilize company credit card for vendor payments.
• Ensure compliance by reconciling vendor statements and maintaining accurate payment records.

Vendor File Management:

• Set up new vendors and update vendor information, including terms and remit-to addresses.
• Analyze vendor accounts, negotiate extended payment terms, and request reimbursement of credit memos.

Audit and Reconciliation:

• Audit freight bills against freight manifests for accuracy.
• Reconcile vendor statements to ensure accuracy and resolve discrepancies.

W-9 Compliance:

• Ensure all new vendors have W-9 forms on file before processing payments.

Secondary Backup of Receptionist:

• Provide secondary backup support for the Receptionist as needed.

COMPETENCIES:

• Advanced ability to calculate figures and amounts, including discounts, interest, commissions, proportions, and percentages.
• Excellent problem-solving, decision-making, and critical-thinking skills.
• Strong verbal and written communication skills with the ability to interact professionally with team members, co-workers, and managers.
• Proven ability to resolve complex vendor situations in a timely and effective manner.
• Exceptional attention to detail, accuracy, and thoroughness in all work products.
• Demonstrated ability to manage time effectively, multitask, and work under tight deadlines.
• Strong analytical skills and the ability to negotiate extended payment terms.

QUALIFICATIONS & EXPERIENCE:

• 2 - 3 years of hands-on experience in full-cycle accounts payable processes, or equivalent Military or practical experience.
• 10-key and touch-typing proficiency.
• ERP system experience is required; working knowledge of SX is a plus.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Proven experience in vendor communication, issue resolution, and payment processing.
• Ability to successfully pass a background check post offer acceptance.

The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.

In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.com.

• Lewisville, TX, USA