Business Office Analyst (Hybrid)

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, the Samueli School of Engineering educates approximately 5,000 students (4,000 undergraduates and 1,000 graduates) with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments and broad range of associated research and administrative units. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society.

https://engineering.uci.edu/

The Department of Chemical and Biomolecular Engineering (CBE) is one of six academic departments in the Samueli School of Engineering at UCI. With 17 faculty, 290 undergraduates and 90 graduate students, we offer a vibrant academic community and a quality educational experience for our students. Our faculty expertise and active research programs span topics ranging from the development of novel systems to produce biofuels and commodity chemicals for synthesis of materials and pharmaceuticals; to processes and systems that enable sustainable energy storage and conversion; to the development of nano- and biotechnologies for discovery and design of novel active molecules, materials and devices with applications in sustainable energy, sensing and human health.

https://engineering.uci.edu/dept/cbe

Under the general supervision of the Department CAO in the Department of Chemical and Biomolecular Engineering, the Business Office Analyst initiates and provides support for various department projects as needed and also provides high level administrative and analytical support, event coordination, financial and operational support for the Department. The responsibilities of this position encompass a wide-range of duties that are especially time sensitive. This position requires sound communication, interpersonal, problem-solving, customer service, analytical, and decision-making skills, which are within a team environment.
The Business Office Analyst provides extensive administrative support to the CBE Graduate Program, assisting the Student Services Advisor to ensure the goals and objectives of the programs are met. The Business Office Analyst is also responsible for curriculum support and collaborating with the maintenance of ABET course materials. This position will also serve in a back-up capacity to other staff positions within CBE as needed and serves as the front desk reception position providing support to department visitors.

The position will also provide support for department events and faculty recruitment, including but not limited to coordinating site visits, identifying venue location, agenda setting, travel arrangements and coordinating travel and business meeting/event reimbursements.

Assists in the design and drafting of organizational website content, drafts newsletters and correspondence to organizational constituents. Supports department social media platforms.

The position provides a wide-range of financial and operational review that support the many activities of the CBE Department, and works on special projects as needed.

• Total Compensation

  In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

  
  The expected pay range for this recruitment is $31.72- $34.70 (Hourly).
  
  Required:
• Demonstrated financial and analytical experience, to include budgeting, tracking, reconciling, analyzing and reporting
• Knowledge of University organizational structure, policies and procedures, and protocols related to academic unit administration.
• Demonstrated experience coordinating and managing large and small-scale events
• Demonstrated experience and skill in providing all aspects of administrative support in an executive office - assist with department events, drafting of newsletters and correspondence to organizational constituents; purchasing, reimbursements and receipt of deliveries
• Ability to use sound judgment in responding to issues and concerns.
• Excellent professional interpersonal skills to interact diplomatically with diverse personalities and to exercise judgment and tact in interactions with individuals of varying levels professional and personal backgrounds on and off campus.
• Demonstrated organizational skills with a strong attention to detail and ability to prioritize assignments when faced with heavy workload, competing deadlines and frequent interruptions.
• Ability to use discretion and maintain confidentiality.
• Ability to read and comprehend policy, apply policy to varying situations and to effectively and concisely communicate policy to faculty, staff, researchers and students.
• Excellent writing skills to compose accurate and professional written documents for both daily administrative and operational use, as well as department newsletters, marketing materials and/or other professional writing as needed.
• Solid knowledge of common University- specific computer application programs, including MS Office, organizational website content and social media updates and maintenance.
• 1-3 years Providing a wide range of administrative dutes
• Experience with SLATE, and KFS financial systems, Graduate Admissions process and Accreditation review process.

Preferred:

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.