Registrar and Scheduler

General Summary:

Under the general direction of the Director of Professional Development and Student Support, the Registrar and Scheduler is responsible for the oversight and maintenance of student schedules, records, production of grade reports and transcripts and using Collegiate's systems to manage data related to course descriptions, grading, graduation requirements and other student information related to matriculation. This position assists with creating a schedule, working with Division Heads. The Registrar and Scheduler interfaces with various stakeholders and is tasked with supporting the mission of the school through specific duties and responsibilities involving the on-boarding of new students and families, maintenance of accurate records for current students, and support of the school's faculty, staff and administration.

Essential Duties:

• Imports new student information, securing and verifying data and preparing files and records.
• Evaluates transcripts of incoming students and takes appropriate action to ensure completeness/accuracy.
• Inputs and maintains accurate transcript information throughout the school year, in collaboration with College Counseling.
• Provides faculty and administrators with guidance on Blackbaud LMS.
• Coordinates with offices around the school to ensure alignment of LMS database with other databases.
• Monitors student records for graduation requirements.
• Maintains permanent student archive including data on enrollment and academic information.
• Assists with creating a schedule, working with Division Heads.
• Process the year-end rollover and new academic year progression of student database records to ensure that records reflect the proper graduation, grade level, matriculation status of all students, and withdrawal of departed students.
• Prepares achievement lists as requested.
• Assists with the transfer of credit process, including distributing/collecting applications, obtaining pre-approval from appropriate academic head, communicating with family and educational source, and recording transfer data.
• Produces and forwards transcripts as requested.
• Processes withdrawing students, including processing and forwarding records.
• Prepares records and reports regarding student enrollment as required.
• Maintains student records to include archival and disposal of records according to the school's records retention policy.
• Creates an environment and interacts with families in a way that is aligned with our school culture priorities.
• Pursues professional development opportunities as appropriate to remain current with best practices.
• Performs related duties as assigned.

Education and Experience:

• A bachelor's degree from an accredited college or university in a related field; and a minimum of 2-3 years of related experience, or equivalent combination of education and experience.

Special Requirements:

• Must be able to complete a background check.

Knowledge, Skills and Abilities:

• Ability and willingness to participate fully in a dynamic day school located in New York City.
• Excellent communication skills, both orally and in writing.
• Ability to multitask, keep calm under pressure and treat everyone with respect.
• Driven, solutions-oriented, industrious, accountable, and passionate about achieving results.
• Displays curiosity, a positive attitude, flexibility and a good sense of humor.
• Displays high internal standards and a robust work ethic.
• Ability to connect with a diverse range of families; excellent public relations skills; and deep consideration for the confidentiality that is crucial to student records and personal information.
• Strong project management skills and experience with leading a project from beginning to the presentation of data.
• Ability to follow all policies and procedures of the School as written in the employee and parent handbooks.

Physical Conditions and Work Contacts:

Regularly required to stand; walk, use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.