New

Research Program Administrator

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Jan 18, 2025

Research Program Administrator
Posting Number	req21750
Department	Steward Observatory
Department Website Link	https://www.as.arizona.edu/
Location	Main Campus
Address	Tucson, AZ USA
Position Highlights	The department of Steward Observatory seeks to fill a full-time position of a Research Program Administrator. The selected candidate will assist Professor Daniel Apai in logistical and financial aspects of managing major NASA grant projects "Alien Earths" and "Pandora", as well as managing finances for a number of other grant accounts, including pre-award proposals and budgets, and post-award monitoring and reporting. This position will coordinate information dissemination to a team of over 40 US and international collaborators, facilitate travel planning and process expense transactions, facilitate meetings and events, compile and publish newsletters and promotional materials, and manage "Alien Earths" website. Additional tasks supporting Dr. Apai's projects may be assigned. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Financial management: Prepare cost and salary projections and analyses; prepare financial and administrative reports for administrative planning purposes; analyze and interpret financial data and other information. Monitor and approve program expenditures ensuring that budget allocations are not overspent; review and authorize purchase of supplies, service, and equipment within budgeted limits. Assist with pre-award budget proposals; prepare monthly financial reports; interpret accounting data, analyze reports and recommend action to be taken. Process p-card purchases, expense reimbursements, requisitions, purchase orders, and payment to outside and third-party vendors. Keep informed of regulations, policies, and procedures set forth by university or outside governing agencies. Logistics: Facilitate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc. Process travel authorizations (including international travel), travel advances, and travel expense reimbursements. Develop and facilitate workshops, meetings, and teleconferences, including securing venues and managing audio/visual equipment. Facilitate hiring of students and Postdoctoral Research Associates. Welcome and assist visiting researchers. Communications and technology: Develop, compile, and write communications and promotional literature such as newsletter, brochures, and flyers in both printed and electronic formats. Maintain Alien Earths and Eden websites. Offer problem-solving assistance to Dr. Apai and members of his research group. Answer questions regarding policy interpretation or refer to appropriate department person when unable to respond.
Minimum Qualifications	Bachelor's degree or equivalent advanced learning attained through professional level experience and a minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications	Experience with UArizona financial systems and processes. Experience managing federal grants in academic environment. Experience working independently and with problem solving. One year of financial management experience.
FLSA	Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Research
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$59,404 - $74,254
Compensation Type	salary at 1.0 full-time equivalency (FTE)
Grade	8
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum	$59404
Grade Range Midpoint	$74254
Grade Range Maximum	$89105
Career Stream and Level	PC2
Job Family	Research Program Admin
Job Function	Research
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date
Expected End Date
Contact Information for Candidates	so-humanresources@list.arizona.edu
Open Date	1/17/2025
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.