Executive Administrative Assistant

At SCI Technology, a Sanmina Company, we serve those who serve by delivering innovative, trusted and comprehensive products and services that meet and exceed the unique needs of the Defense and Aerospace sector. From avionics to tactical and airborne communications, counter-UAS, integrated manufacturing and cradle-to-grave product life cycle support, we deliver high-reliability solutions that keep service members connected and protected in the field.

Our heritage dates to 1961, as an early supplier to the space program in Huntsville, Alabama. Today, SCI offers a complete range of Defense & Aerospace solutions through our three business segments - Products, Systems Build, and Life Cycle Services. It's SCI summed up - ALL WE DO to serve those who serve.

At this time, SCI is recruiting highly qualified candidates whose background and career goals meet our needs for the following position in Huntsville, AL. Please note that due to Department of Defense contract requirements, U.S. CITIZENSHIP IS REQUIRED.

Job Title: Executive Administrative Assistant

Job Purpose

This position will provide full administrative support to SCI's President. In addition, this EA could be relied upon to support members of the President's leadership team. You will also manage cross-functional calendars utilizing G Suite; heavy calendaring; organize meetings, videoconference and conference calls; quickly develop an understanding of the teams operations, culture, policies and procedures; help plan and execute offsite meetings for team; have interaction with top Executive Administrative Assistants and Executives within SCI and Sanmina; handle and maintain confidential and sensitive information; provide report and presentation generation and/or consolidation support for internal, customer and corporate meetings and submittals, complete expense reports; proactively manage team support, ranging from printer management, supplies, facilities and more.

Nature of Duties & Responsibilities

Experience in heavy calendar management while scheduling, coordinating and hosting key meetings and events

Global scheduling experience; dealing with calendars, events and travel in multiple countries and time zones

Create and/or consolidate presentations for meetings in G-Suite and/or Microsoft PowerPoint at the direction of EVP or staff.

Communicates with the President's Senior Staff on his behalf and coordinates logistics with meetings both internally and externally.

Research international travel requirements, submit internal visa applications, and ensure team members are well-equipped for travel

Complete expense reports using the Concur application

Responsible for distribution of All Company Internal Memos

Experience interfacing with executives and high-profile individuals including customers and government officials

Manage all facility-related requests, working cross-functionally with the Facilities team and building representative

Support on-site meetings and events, including room reservations and catering

Assist in all event planning, including team building activities and off-sites

Extraordinary work ethic while balancing the needs of the individuals and the business

Education & Experience

Bachelor's degree in related field or years of experience in lieu of degree

5+ years' experience as an Executive Assistant or serving in a roll of similar level of complexity with proven capacity to manage multiple priorities.

Proficiency in Google applications (Calendar, Doc, Sheets) as well as Microsoft Office

Excellent organization, prioritization, multi-tasking, and time management skills

Travel management and logistics - international and domestic experience a plus

Ability to influence others; handle conflict appropriately, know when to delegate issues upward and when to apply common sense

Calm under pressure, sense of humor, good with people and ability to keep confidence on sensitive matters

Possess a "can-do" attitude for all situations, no task too big or too small to handle

Excellent writing and interpersonal skills

Positive attitude and assertive approach to handling tasks and responsibilities

Ability to solve problems and think quickly under pressure

Knows how to work effectively as a teammate, in a collaborative environment, work well with peers and members of the organization

Sanmina is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity