Assistant Director

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $65,900-$82,500

Position Summary

The ten regional Public Health Training Centers (PHTCs) play a pivotal role in developing new and innovative ways to provide training and education to the current and future public health workforce. The Region 2 Public Health Training Center (R2PHTC) was first established in 2014, and refunded in 2018 and 2022, through funding opportunities from the Health Resources and Services Administration. Its primary objective is to support the governmental public health workforce by conducting training needs assessments, developing and evaluating high-quality distance training to address identified needs, and supporting MPH student field placements and faculty-student collaborative projects in local health departments (LHDs) and select federally qualified health centers (FQHCs) in New York, New Jersey, Puerto Rico and the U.S. Virgin Islands. Reporting to the Principal Investigator/Director, the Assistant Director is responsible for overseeing and monitoring all aspects of the day-to-day administrative, financial and operational activities of the R2PHTC.

Responsibilities

• Serve as the point person for subject matter experts and community-based training and technical assistance partners
• Oversee and execute submission of financial reports, progress reports, and annual narrative and program data reports to grant funders.
• Create annual budgets and monitor expenses for the Central Office located at Columbia University Mailman School of Public Health (MSPH) and its community-based training partners/technical assistance providers/consultants located in New York, New Jersey, Puerto Rico and the U.S. Virgin Islands.
• Ensure optimal productivity of community-based training partners/technical assistance providers/consultants work plans to meet R2PHTC objectives.
• Convene and manage activities of R2PHTC Steering Committee and Advisory Committee including maintaining appropriate documentation for meetings.
• Oversee distance training offered by the Central Office, community-based training partners, and consultants.
• Organize and produce monthly live webinar series, oversee completion of computer-based training modules, student field placements, and faculty-student collaborative projects.
• Co-design and implement impact evaluation tools for Center trainings, student field placements, and faculty-student collaborative projects with R2PHTC Director and/or Evaluator.
• Conduct regular workforce training needs assessments in collaboration with community-based training (CBT), technical assistance (TA) partners, and State and Local Health Departments in New York, New Jersey, Puerto Rico, and the U.S. Virgin Islands.
• Participate in activities of the Public Health Learning Network for the ten regional PHTCs (e.g. committees and workgroups, Regional PHTC network conference calls and meetings)
• Manage PHTC staff and graduate student workers to 1) execute the Center's communications, outreach, and marketing plans, 2) evaluate and make ongoing recommendations for the Center's communications, outreach, and marketing plans, 3) report continuing education credits to the appropriate education credentialing bodies, 4) analyze evaluation data for the center's existing programs, and 5) analyze data related to various technical assistance projects in the region.
• Prepare grant proposal, gathering and formatting information, writing drafts, and obtaining approvals from R2PHTC Director and regional partners.
• Write abstracts and deliver national presentations.
• Represent R2PHTC at regional conferences, prepare tabling supplies and set up exhibit
• Attend national annual convening meetings for funding agencies

Essential Functions:

Oversee, coordinate, and manage activities that work toward PHTC objectives and plans, and participate in related meetings. (30%)

Identify and coordinate with Subject Matter Experts and Instructional designer to deliver distance training offered by the Center (15%)

Prepare required financial reports, progress reports, and annual narrative and program data reports for submission to funder. (10%)

Maintain budget and track expenditures throughout the fiscal year. (10%)

Identify and manage student research assistants on various ongoing projects. (10%)

Prepare competitive grant proposals for submission. (10%)

Participate in meetings and activities of the Regional Public Health Training Center Network. (10%)

Other project related duties as assigned. (5%)

Minimum Qualifications

Bachelor's degree or equivalent in education and experience, plus three years of related experience, including fiscal and administrative experience with federal, state, and local agencies, public health program management experience, and experience in community public health.

Preferred Qualifications

Master of Public Health (MPH) degree. Certified in Public Health (CPH) and/or Certified Health Education Specialist (CHES).

Additional Position-specific Minimum Qualifications:

Excellent oral/written communications, interpersonal, organizational, project management, and computer (MS Office - including Excel, Google Drive, DropBox, webinar platforms such as Zoom Conferencing,) skills required. Ability to manage activities and reporting for several grants simultaneously. Experience in public health training and education and content development preferred. Experience in federal grant writing and management preferred. Public health marketing and communications experience preferred. Ability to monitor project's budget is essential. Must be detail-oriented, able to work independently, and able to effectively manage a team.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.