Administrative Coordinator - 134001

The Administrative Coordinator will serve as a key resource for the coordination, administration, organization and management of the day-to-day operations, including support school faculty leadership. Liaison with faculty, campus officials, students, and central campus offices. Responsible for the management and administration of highly sensitive and confidential material. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

• Six years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.

• Working knowledge of common organization- or research-specific and other computer application programs. Must have knowledge and/or experience working in a scientific, research and academic setting.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong writing and editing skills to compose, proofread, and to review copy for correct grammar and format, completeness, etc. for self or others, for a wide range of documents and needs.

• Demonstrated experience in interacting with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness.

• Proficient in ability to use discretion and maintain all confidentiality.

• Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.

• Proficient in ability to multi-task with demanding timeframes. Strong time management, organizational and follow-up skills to prioritize and complete tasks and projects within set time lines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong decision-making skills to effectively respond to unexpected events and crises.

• Working knowledge of applicable policy analysis techniques. Working knowledge of state and federal grant applications, proposals, submission and report requirements. Ability to maintain flexibility to redirect efforts when priorities change.

• Demonstrated strong project management and administrative knowledge, skills, and experience in a fast-paced, constantly changing, decentralized, growing organization.

• Proven ability to develop, analyze and carry out program and project objectives and work with others in achieving organizational goals. Ability to research, gather and organize information to produce concise reports using various resources.

• Experience to effectively maintain multiple calendars, arrange meetings/events, and schedule appointments/events.

• Advanced skills using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills. Fast, accurate typing and word processing skills. Ability to perform detailed work with accuracy and in the time period required.

• Proven ability to coordinate large meetings or conferences. Demonstrated experience making complex travel arrangements and preparing reimbursement.

• Excellent interpersonal skills including tact, diplomacy and flexibility with the ability to work in a team framework in conjunction with principles of community with diverse academics, staff, students, professionals, the public, and patients.

• Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population in alignment with UCSD's principles of community.

• Prefer knowledge and experience with UCSD on-line and web based accounting systems (BLINK, FinancialLink, etc.)

• Employment is subject to a criminal background check.

• Must be willing to work in or near a laboratory environment.

• Occasional evenings and weekends may be required.

• Must be able to work various hours and locations based on business needs.