Catering Coordinator

Barton Creek Resort & Spa

Barton Creek Resort & Spa's success is due to its dedicated, intelligent and self-motivated family of associates who work together to maintain the company's trademark high standards. If you would like to be a part of an environment where teamwork is emphasized and individual excellence is encouraged then this is the place for you.

Omni Barton Creek Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Barton Creek may be your perfect match.

Omni Hotels & Resorts is seeking Catering Coordinator for the beautiful new Barton Creek Resort & Spa!

Ranked among the best resorts in Texas: Top 5 Resorts in the Southwest Conde Nast Traveler and Top 5 Resorts in Texas Travel + Leisure World's Best Awards 2024

To provide administrative support to the Catering Sales Department. To support the Director of Sales and assigned Catering Sales Managers with day to day operations and to ensure communication in their absence.

Monday- Friday; 40 hr work week

• Daily monitor of lead inbox while assigning and distributing incoming leads
• Answer all incoming phone calls to sales office, take detailed inquiry leads and respond to inquiries by determining client's needs and specifications for referral to the appropriate Catering Sales Manager
• Assist Catering Sales Managers with work overflow by typing and distributing correspondence, including letters, emails, contracts, etc., ensuring that all correspondence is 100% accurate.
• Assist in the Catering Sales contract turnover process by ensuring all information is correctly entered into FDC and that it reflects the contract
• Set up site visit requests, internal events, guest room amenities, and custom orders for Catering Sales managers by coordinating client transportation, creating welcome cards, making reservations, ordering flowers or other custom requests, and any other requests from the sales manager or client
• Manage the distribution and tracking of banquet event orders, resumes, diagrams, pop ups, and revisions
• Work closely with other operational departments to assist the Catering Sales Team in ensuring proper event execution via various tasks
• Work closely with the Market Research Coordinator (MRC) to monitor and audit the database of accounts, contacts, profiles, leads and activities to ensure that users adhere to established database standards and maintain database quality in all areas of the system in order to ensure consistent use and accurate reporting
• Runs various reports
• Maintain department inventory of office supplies
• Complete other duties as assigned by management

• Previous experience as an administrative assistant is preferred. College degree preferred.
• Must be able to clearly and pleasantly communicate both verbally and in writing in English with guests, members, management, and co-workers, both in person and by telephone
• Must be proficient in Microsoft Office
• Must demonstrate exceptional organizational skills

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com