Accountant- Accounts Payable

Job Summary:

Perform various accounts payable and other business office functions in support of the Finance department. Perform all periodic and annual reporting functions for payroll and employee benefits transactions.

Responsibilities:

Payroll processing

* Monitor Payroll inbox.

* Prepare EPI file spreadsheet to be transferred to ADP for payroll processing.

* Verify all employee change reports are accurately entered including allocations.

* Review Payroll Preview reports for accuracy, report changes where necessary and download final payroll reports.

* Keep current with payroll tax laws and W-2 reporting requirements at federal and state level.

* Backup to preparing biweekly journal entries to record payroll expense allocation and benefit transactions in the general ledger.

Accounts payable processing

* Enters invoices for payment, ensuring accurate entry of vendor, general ledger accounts, and appropriate descriptions daily.

* Matches invoices with purchase requisitions.

* Maintains and updates vendor master file including vendor W9s.

* Reviews invoices for proper approvals, account coding, and compliance with the purchasing policies of the organization.

* Select invoices for payment based on due dates to ensure payments are made in compliance with vendor terms, taking advantage of discounts when available.

* Communicate and follow up with staff to obtain any missing documents needed for prompt invoice payment.

* Investigates all vendor statements of overdue items to ensure proper payments are being made.

* Handle calls and correspondence from vendors regarding payment problems, tax-exempt status, credit information, etc.

* Prepare journal entries for Amazon transactions monthly.

* Participate in the annual audit, providing needed backup, schedules and other documentation.

* Prepares year end 1099's and is responsible for compliance with 1099 reporting requirements.

* Maintains postage machine and photocopier.

* Periodically serves as front desk attendant/receptionist.

* Code Accounts Payable Credit Card Purchases

* Adhere to and assure compliance with all internal control policies and procedures for purchasing and accounts payable processing.

* File all payments and maintain vendor payment records following the records retention policy.

* Close open PRs on a timely basis.

* All other duties as assigned.

Other duties

* Assist with the various annual and periodic audits including the year-end financial audit, 401(k) plan audit, workers' compensation insurance audit, and grants audits

* All other duties as assigned.

Education Requirements:

* Accounting Degree required.

Experience Requirements:

* One or more years of experience in accounting/accounts payable preferred.

* One or more years of experience in a payroll processing system is preferred.

* Familiarity with general ledger accounting software preferred.

Skills:

* Accuracy with figures is essential; must be detailed oriented.

* Must have excellent written and verbal communication skills.

* Ability to maintain confidentiality is essential.

* Must have a valid WI driver's license, good driving record, and meets state required automobile insurance minimums.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

As an employee of BGCGM, I have read and understand the requirements of my job and responsibilities as stated in this job description. Further, I understand that my job duties as well as policies and procedures may change over the course of my employment.

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