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Project Coordinator - International Digital Operations

Spectraforce Technologies
Jan 17, 2025
Job title: Project Coordinator I - International Digital Operations

Duration: 12 months (possible Extension)

Location: Mettawa, IL - Hybrid 60045


What are the top 3-5 skills, experience or education required for this position:

  • Has experience managing projects with different stakeholders
  • Can manage coordinating and sending communications for international teams to affiliates through email tool
  • Knows SharePoint
  • Ability to make deadlines and multitask
  • Is a team player, motivated and is a problem solver



Description:

  • This position is for the International Digital Operations group. We are looking for a solution-oriented and energetic team player with the ability to strive in a highly result-oriented environment.
  • Main responsibilities include supporting Project Managers on digital communication initiatives, content management of brand and function SharePoint sites and communications executions for IMCO teams within AbbVie.
  • Candidate must be computer savvy and able to navigate through multiple systems.
  • Ideal candidate would be knowledgeable in SharePoint, Staffbase, Photoshop, as well as be customer-focused and have a strong sense of initiative.
  • Must be able to operate at a high level in a deadline-related setting.



Additional Duties include but not limited to:

  • Supports Project managers on the digital execution of all Commercial Operations intranet activities.
  • Responsible for timely requirements-gathering, overseeing creation, implementation, programming, and maintenance of internal web applications, project management support
  • Frequent team interface to ensure internal websites are up to date and current.
  • Manage SharePoint site content including uploading spotlight stories, brand resources, calendar events, documents, etc. Provide day-to-day support including problem resolution and coordination of operational activities.
  • Coordinate and execute communications from international brand teams to affiliates through Staffbase tool such as eblasts and newsletters.
  • Compile metric reports for communications open rates and website visitors statistics.



Position Accountability / Scope

  • Establishes and maintains professional and productive working relationships with all stakeholders in the development and review process. Stakeholders include
  • International Marketing, IT, Customer Excellence, Public Affairs, External Agencies, Regulatory, Compliance and others.



Basic Qualifications:

  • Demonstrated Project Management and Computer skills
  • Effective analytical, tactical, problem-solving & decision-making skills ?
  • Proven track record meeting and exceeding deadlines
  • Excellent Communication Skill both written and verbal.
  • Organized & Detailed Oriented
  • Ability to multi-task
  • Supportive/positive attitude.
  • Experience in the in the Healthcare field a plus.
  • Experience in Microsoft SharePoint O365
  • Experience with the following tools a plus: Adobe Creative Suite (In Design, Photoshop, Illustrator, and Acrobat Professional),
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)



Experience:

  • Entry to mid-level support position. Prefer 1 to 3 years experience in Digital Marketing, Internal Communication, Public Relations or related field.



Education:

  • Bachelor degree in Digital Marketing, Communications, Public Affairs, Journalism, or related field required

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