Admin Assistant - Office of Faculty Affairs, Center City (Full Time)

Job Details

Job Description

ESSENTIAL FUNCTIONS:

• Provides direct administrative support to the Executive Assistant to the Vice Provost for Faculty Affairs.
• Schedules and coordinates meetings, makes conference room reservations and takes/transcribes meeting minutes as requested.
• Creates and maintains specialized reports, spreadsheets, records, and files required in connection with various Office of Faculty Affairs initiatives.
• Provides follow-up support as needed, especially as it relates to projects and initiatives involving university faculty meetings.
• Performs data entry and reviews data sets for accuracy.
• Assists in development and updates of policy-related documents.
• Supports and tracks the workflow of compliance documents to ensure accurate records of faculty external activities.
• Must be able to effectively work in fast-paced environment and demonstrate strong attention to detail.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High School Diploma or GED (Bachelor's preferred)

EXPERIENCE REQUIREMENTS:

• Previous administrative assistant in an academic/executive setting preferred.

ADDITIONAL INFORMATION:

Computer Skills:

• Intermediate level-Microsoft Office, Word, Excel and Powerpoint
• Outlook (calendar and email), Zoom, Doodle, Qualtrics, Survey Monkey
• Types at least 40 words per minute.

OTHER FUNCTIONS AND COMPETENCIES:

• Maintain and track incoming/outgoing mail, paperwork and signature requests.
• Pick up and deliver paperwork as needed.
• Utilize online scheduling and survey tools.
• Other duties as assigned to ensure smooth and efficient operations of the office.

Please provide Cover Letter when applying for this role.

Work Shift

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Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.