Manager

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly, and off-cycle payrolls for employees of the university. To learn more about our department, visit https://payroll.utexas.edu/

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll enjoy working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Manage the Payroll Financials team within Payroll Services. Supervise a team of two Accountants and one Senior Financial Analyst. Settle and reconcile each payroll. Review and approve financial vouchers that bridge between Workday Payroll and the university legacy financial system. Review and approve daily commitment adjustments. Process weekly cost transfers. Assist in audit, open record, and subpoena requests. Oversee annual pooled fringe rate analysis. Review and approve payroll account reconciliations. Train and mentor team members. Work collaboratively with departmental and university leadership.

• Manage the Financial Team to ensure timely and accurate posting of payroll accounting transactions. Ensure coverage for all critical processes on time-sensitive tasks in order to meet payroll processing deadlines. Provide direction and act as final approver for team responsibilities including: Costing Allocations; Cost Transfers, posting of payroll accounting and fringe benefit transactions; Bank Settlement and account reconciliations.
• Counsel, mentor and evaluate job performance of team members. Encourage development and promote learning opportunities. Help foster cooperation within the office to provide a positive and healthy work environment. Provide leadership, promote integrity, teamwork, respect, opportunity, ownership and open communication with others.
• Work closely with the Enterprise Business Information Technology Solutions (eBITS) team,and internal financial and payroll team members to validate and review Workday functionality and system updates to make sure bridging configurations, calculations, integrations and reporting are working as expected.
• Assist team with responding to email and phone inquiries, research and analyze questionsfrom campus departments, and provide support for escalation of issues as appropriate.
• Monitor payroll calendar to ensure accurate and timely reporting. Coordinate closeout of thepayroll month with other teams in Payroll to ensure all payroll accounting transactions,fringes and remittances are posted to Accounting for the closeout month.
• Oversee interactions and with external and internal auditors to ensure continued complianceand adherence with applicable state and federal laws related to payroll, human resourcesand financial operations.
• Other related functions as assigned.

Monday - Friday 8am - 5pm; Occasional overtime hours may be required.

• Bachelor's degree in Accounting, Finance, Management, or Business Administration. Professional level accounting or financial experience.
• Supervisory experience.
• Attention to detail and excellent customer service skills.
• Ability to work independently and as a team member in a professional manner. Strong business process skills.
• Excellent communication and interpersonal skills.
• Excellent organizational skills. Proficient at Microsoft Office Products, and the Internet.

• Master's Degree in Finance, Accounting, or Business Administration. CPA.
• Experience with Workday HCM, Time, Absence, Compensation, and/or Workday Payroll.
• Familiarity with UT-Austin policies, practices and administrative functions.
• Familiarity with the university's mainframe system (DEFINE) and/or other university systems.
• Proven analytical skills. Expert level Microsoft Excel and/or database experience.
• Experience managing complex processes and building in controls to promote efficiency and consistency.
• Experience writing and developing process documentation and guidelines.

$70,000

• May work around standard office conditions
• Repetitive use of a keyboard at a work station
• Use of manual dexterity
• Additional hours required during peak periods

• Resume/CV
• Letter of interest
• 3 work references with their contact information including email addresses; References submitted should be professional and not personal and at least one reference should be from a supervisor.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.