Manager

University of the Pacific

United States, California, San Francisco

155 5th Street (Show on map)

Nov 22, 2024

Posting Details

Position Information

Job Title	Manager
Union Level
Department	Dental Administration
Campus	San Francisco
Posting Number	201303872P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date	11/22/2024
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.

Position Summary Information

Primary Purpose	Reporting to the Executive Associate Dean ( EAD), manages the operations and administrative support functions for the Dean's Office, and manages and provides leadership to the administrative staff. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Essential Functions	Manage and maintain appropriate support for Dean and EAD to ensure efficient handling of work; provide oversight/delegation of daily work and assignments to include: schedule meetings, appointments, and travel arrangements review meeting calendar and confirm appointments prepare correspondence, agendas, minutes, reports maintain electronic files manage special projects and events as needed develop process guides and reverse calendars for events manage staff coverage Lead, evaluate and coach staff; provide timely feedback; encourage and support development opportunities and implement performance improvement plans when necessary. Assist with management of Dean's office and EAD budgets; prepare required forms for payments, Procard reconciliations, and other related paperwork. Project management, to include: Tracking progress of dean's office projects, including timelines, responsibilities, and deadlines Interacting and coordinating schedules with internal and external project participants Attending project meetings and providing status reports Projects may include program expansions, remodel and upgrade to work spaces, and collaborations with outside health partners Assist EAD with tracking and management of quality assurance measures and outcomes tracking. Act as liaison and represent the Dean's office with internal and external contacts. Perform all other duties as assigned by the Executive Associate Dean or Dean.
Minimum Qualifications	Knowledge of: Advanced Microsoft Word, Excel, PowerPoint, and e-mail systems. Staff management principles Ability to: Compose professional correspondence and reports. Present information at committee and other professional meetings Experience: Minimum of 5 years supervisory/management experience. Previous administrative support experience Education: Bachelor's degree in business or related field. Working Conditions: Position is full time, 8 hours per day, five days per week. Additional hours may be necessary. Occasional weekend assignments.
Preferred Qualifications	Ability to: Demonstrate strong communication, customer service, and interpersonal skills. Provide leadership and effectively manage staff. Work effectively in a team environment and project a positive, helpful, and professional demeanor. Work in an open office environment effectively and accurately with multiple interruptions. Manage multiple projects, including delegation to staff to ensure timely and thorough completion of projects Demonstrate excellent problem-solving, time management, and follow-through skills. Apply effective project management skills and set priorities to meet multiple deadlines. Take initiative in the organization and maintenance of departmental responsibilities, projects, and procedures. Maintain high level of confidentiality of information. Knowledge of: Academic records maintenance, including hard files and database management helpful. Data management experience desirable, such as quality assurance measures, quality improvement processes, etc. Project management tools such as Gannt charts and Microsoft Project Experience: Previous experience in an academic or healthcare setting. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Work performed is primarily general office/administrative with frequent use of computer, keyboard and telephone. Occasional standing, walking, reaching, bending, and pushing. Occasional lifting of up to 15 lbs should be anticipated.
Hiring Range	$74,613.35 to $98,884.07 annually. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.