Program Assistant (BLANK AST 3)

Under general supervision of the Associate Director, responsible for three general areas of support for Career Center operations: 1. Support the Health Related Experiences (HRE) program, 2. General Career Center administration including a variety of administrative support activities from supporting events (logistics, catering, etc.), to inventory, purchasing, and serving as primary backup to Career Center Administrative Officer, 3. Administrative support for employer relations including evaluation and approval of postings and other administration of Handshake including serving as campus resource on the tool.

Apply By Date: December 5, 2024

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• High school diploma or equivalent experience.
• 1-2 years of experience in a professional office work environment.
• Experience with researching and verifying on-line content for accuracy, especially as related to legitimacy of employers. Experience consistently interpreting and applying policies and procedures associated with part-time, career and internship positions.
• Extensive customer service experience in a fast paced, professional office environment that requires independence and efficiency under multiple deadlines, including working with individuals from diverse backgrounds and perspectives and strong interpersonal skills to foster a supportive, collegial workplace. Oral and written communication skills, including use of proper grammar, punctuation, editing and proofreading skills.
• Experience with event planning and coordination. Experience with word processing, on-line survey tools, Excel, database management, Web updates and other on-line tools.
• Effective oral communication and interpersonal skills to professionally request information from students, employers and colleagues and report back to Career Center colleagues regarding status of projects and collaborations.

Preferred Qualifications

• Experience with the variety and diversity of needs and employment practices among small businesses, large corporations, government agencies, and nonprofit organizations. Have knowledge of job classification and compensation processes and requirements.
• Experience with vetting employers in accordance with the established guidelines, including but not limited to; NACE Principles for Professional Practice, as well as the U.S. Equal Opportunity and Nondiscrimination Laws and the Fair Labor Standards Act,
• Effective organizational skills to independently track progress on projects including event registration, payments, required forms, applications, internship slots available, etc.

Key Responsibilities

• 45% - Program Area Support
• 30% - Center-Wide Support
• 25% - Employer Engagement
  
  

Department Overview

The Career Center, a dynamic team, providing innovative and comprehensive career services with a commitment to equitable access, has campus-wide responsibility for developing experiential education opportunities and for providing support for the career exploration and development process to students. This includes part time employment, career planning academic internships, other forms of experiential learning and career employment (or graduate school acceptance) upon graduation with a goal that students are employed in positions commensurate with their world-class education.

POSITION INFORMATION

• Salary or Pay Range: $ 28.49 - $ 40.83/hr.
• Salary Frequency: Bi-Weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Mon-Fri 8-5
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere