Administrative Coordinator

Position Summary:

Provide clerical and administrative support to the Site Administrator.

Essential Responsibilities:

• Answer and/or transfer all incoming calls
• Complete all admit, discharge, and progress letters
• Provide general information and directions to callers and guests
• Greet all visitors in a courteous and professional manner
• Maintain files for program quality management meetings
• Perform various clerical duties, while utilizing knowledge of software systems and agency policy and procedures
• Direct services including: technical support, aid staff in the coordination of office services, dissemination of mail to staff, clients, and other departments, logging of all incoming/outgoing mail
• Establish and maintain an understanding of the various programs that operates within the facility and Salvation Army's continuum of care within communities served
• Copies and faxes documents
• Provide supply requisitions to Site Operations Supervisor and maintain inventory of all non-medical supplies
• Perform clerical tasks; as assigned by Site Administrator
• Coordinate activities; as assigned by Site Administrator
• Address minor issues not requiring the attention of the Site Administrator
• Coordinate client transportation
• Perform other duties as assigned
  
  

  Qualifications:

  Education/Experience:

  
  
  
  
  • Must possess High School Diploma or equivalent, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
  
  
  
  
  

  Skills, Knowledge & Abilities:

  
  
  
  
  • Must possess good time-management/organizational skills
  • Must possess the ability to work independently
  
  
  
  
  

  Computer Skills:

  
  
  
  
  • Proficiency in Microsoft office applications, email, and internet
  • Experience working with Electronic Medical Records preferred
  
  
  
  
  

  Certificates and Licenses:

  
  
  
  
  • Complete Safe From Harm training, and keep current as needed
  • Must have and maintain a current valid chauffeur license and pass the Salvation Army Motor Vehicle Record check (MVR)