Limited Submissions and Research Funding Program Coordinator (PROJECT POLICY ANL 3)

Under direction of the Director of Strategic Initiatives and Research Funding (SIRF), the Limited Submissions and Research Funding Program Coordinator (the coordinator) administers and manages the internal selection process for funding opportunities that impose campus limits on applications. The coordinator also contributes to identifying funding opportunities of relevance to the UC Davis research community and works with the AVC for Research and other administrators on decision-making and strategic planning for a diversity of funding opportunities and strategies for successfully obtaining the funding.

Specifically, the Limited Submissions Program Coordinator identifies relevant funding opportunities from numerous sources, advertises the opportunities through several outlets each week, solicits applications for limited submissions programs, manages the internal review process, and communicates the results of the review. The coordinator sometimes organizes and hosts campus information sessions on specific funding opportunities, or on finding funding. The coordinator maintains and continuously updates an electronic platform for announcement, submission, and review processes.

Apply By Date: November 28, 2024 at 11:59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in related area and/or equivalent experience/training.
• Some experience with research administration, including proposal development and program coordination.
• Proposal Cycle and Management: Familiarity with the content and structure of standard calls for proposals, including the preparation, review, and submission processes for federal, state, or private funding sources.
• Analytical Skills for Proposals: Expertise in evaluating requests for proposals and other sponsor materials to determine critical components and guidance for preparing applications.
• Information Analysis: Proficient in researching, compiling, organizing, and analyzing information from reports and other sources to prepare technical reports.
• Organizational Skills: Capable of managing multiple projects with competing deadlines, establishing goals, setting workload priorities, and maintaining high productivity.
• Interpersonal and Communication Skills: Strong written and verbal communication abilities to interact effectively with diverse groups at various organizational levels, and experience in handling highly sensitive situations with diplomacy and discretion. Technical Proficiency and Training: Competence in using various computer programs and software for word processing, spreadsheets, and website applications.

Preferred Qualifications

• Advanced degree (MSc or PhD) in science, engineering or equivalent research experience.
• Experience with UC and UC Davis policies and procedures, and extensive knowledge of UC principles governing research.
• Experience using the Internet to search for funding opportunities.
• At least 1 year of research development/research administration experience (e.g. proposal development, funding searches, limited submissions, and/or program coordination etc.).
• Experience in training and development, including designing and conducting webinars or workshops.
• Writing, editing, and proofreading skills to write and prepare a variety of correspondence, reports, and informational documents for target audiences.
• Knowledge of Pivot ProQuest and InfoReady Review platforms.
• Knowledge of legal, medical, and scientific terminology in order to evaluate individual eligibility and determine review criteria.

Key Responsibilities

• 60% - Management of Campus Limited Submissions Program
• 20% - Identify and Advertise Research Funding Opportunities
• 20% - Metrics, Reporting and Analysis
  
  

Department Overview

The Strategic Initiatives and Research Funding unit is part of the Research Development Services and Core Facilities division services to initiate, develop and advance interdisciplinary research at UC Davis. These services include coordination of limited submissions, development of large-scale grant proposals, identifying funding opportunities, managing organized research units and establishing partnerships with entities off campus.

The Strategic Initiatives and Research Funding (SIRF) unit mobilizes and facilitates collaboration across disciplines by creating structures and programming, sharing opportunities, building external partnerships, and providing capacity-building services which align with critical mass areas of interest and innovation.
The Funding Opportunities and Limited Submissions Program is a service of the Office of Research that undertakes a variety of research development activities that facilitate individual faculty members, teams of researchers, and central research administration in identifying extramural research funding opportunities and coordinates the campus review and nomination of applications for limited and coordinated submission opportunities.

POSITION INFORMATION

• Salary or Pay Range: $67,700.00 - $120,500.00/yr. (Department budgeted salary range: $67,700/yr. - $85,000/yr. Commensurate with experience.)
• Salary Frequency: Monthly
• Salary Grade: 21
• UC Job Title: PROJECT POLICY ANL 3
• Number of Positions: 1
• Appointment Type: Staff: Contract
• Percentage of Time: 100%
• Shift Hours: M-F 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Occasionally work weekends or outside normal working hours
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere