Administrative Assistant IV, American Indian & Indigenous Studies Program

About The College of Agriculture and Life Sciences

The College of Agriculture and Life Sciences at Cornell University is dedicated to purpose-driven science, making it the university's second-largest college. It conducts interdisciplinary research, education, and outreach to address pressing global challenges. Its work centers on three key areas: natural and human systems, food, energy and environmental resources, and overall social, physical, and economic well-being.

About The American Indian and Indigenous Studies Program

The American Indian and Indigenous Studies Program (AIISP) at Cornell University, part of the College of Agriculture and Life Sciences, facilitates a collaborative community between AIIS faculty, students and staff through coursework, scholarship and research, rich cultural and academic programming and student retention services. The AIISP also assists in a range of research-based and programmatic activities with partnerships across Cornell to support the interests of Indigenous peoples locally and globally.

The Opportunity

The AIISP Administrative Assistant supports the Associate Director, Director, and Department Business Administrator by providing comprehensive administrative assistance. This role involves managing program administration, coordinating events and meetings, assisting with courses, and handling communications.

Key Responsibilities

Program Administrative Support:

• Provide administrative support to the Director.
• Handle public inquiries.
• Plan and coordinate event logistics, including registration, scheduling, accommodations, food, and materials.
• Manage the student employee application process.
• Maintain program directories and email listservs.
• Arrange travel and process reimbursements for invited speakers and staff.
• Purchase goods and services through Cornell's procurement systems.

Course Support and Academic Assistance:

• Collaborate with the College Registrar's Office and Director to organize and publicize AIIS courses.
• Prepare master events and faculty schedules.
• Facilitate AIIS course descriptions for the course catalog.
• Monitor course enrollments.
• Reserve classrooms and lecture halls.
• Provide logistical support for AIIS 6010 Speaker Series.
• Assist the Directors of Graduate and Undergraduate Studies with student records, data, and administrative tasks related to AIIS minor recruitment and promotion.

Communications Support:

• Update, layout, and schedule content for the weekly newsletter.
• Create and distribute event and course announcements through various platforms.
• Maintain program communications, including website and social media.
• Supervise student Office Assistants providing communications and other support.

This is a full-time, contract position (39 hours per week) based fully on-site in Ithaca, NY. The regular schedule is Monday to Friday, generally from 8:30 a.m. to 5:00 p.m., with final hours determined by the supervisor. Evening and weekend shifts will be required to support special events.

What We Need

A resume and cover letter are required for further consideration.

• Formal training beyond high school, such as 1-2 years of college coursework, an associate's degree, or equivalent experience (4-6 years).
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related software such as DUST, PeopleSoft, CCI ACALOG, E-SHOP, and Canvas.
• Strong communication and organizational skills with the ability to prioritize multiple projects.
• Proven success in providing excellent customer service in an administrative role.
• Ability to work collaboratively while fostering a respectful work environment.
• Demonstrated sound judgment, creativity, and problem-solving abilities.

• Ability to work effectively both independently and as part of a team.
• Skilled in maintaining a professional atmosphere in a busy environment.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related software such as DUST, PeopleSoft, CCI ACALOG, E-SHOP, and Canvas.
• Ability to handle confidential information responsibly.
• Demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Experience working with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Ability to foster inclusive and equitable relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree (BS, BA, or BFA) with at least five years of relevant experience.
• Proficiency in InDesign; experience with Adobe Creative Suite is a plus.
• Coursework in Native American or Indigenous history/American Indian Studies preferred.
• Familiarity with Native cultures is an asset.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.