Administrative and HR Professional (Entry- Senior)

Job Summary:

This full-time University Staff position will be responsible for managing financial, operational, and administrative activities of the Division. Working under the Division Administrative Director (DAD) and the Division Chief. The Business Services Professional will assist with the administrative and operational matters of the Division of Plastic & Reconstruction Surgery. Activities included day-to-day administrative operations; calendar management, preparing financial and administrative reports; travel management; human resources; and monitoring and assuring compliance with administrative and regulatory mandates.

Key Responsibilities:

• Provide administrative support to the division director and division chief of Plastic & Reconstructive Surgery exercising confidentiality, tact and diplomacy.
• Manage complex faculty schedules/calendars as needed to include clinical activities and administrative responsibilities. This includes coordinating meetings, agendas, and minutes, coordinating clinical activities with the clinic and OR staff/calendars, anticipating potential conflicts, and facilitating increased efficiency with effective and consistent calendar management and communications.
• Assist the division chief and medical students with travel by booking airfare, hotel and rental cars when necessary, obtaining department approval for travel, University Approval for international travel, creating itineraries, and completing expense reports per CU policies and procedures.
• Supports the division administrator with administrative duties including organizing meetings, running the calendar, reserving rooms, coordinating schedules, Faculty leave collection and entry etc.
• Organizes the monthly physician on-call schedule for UCHealth and Highlands Ranch locations.
• Assist with recruitment of faculty & staff, including managing interview scheduling, arranging travel, and providing administrative support for the search committee as needed.
• Oversees onboarding process for new faculty and staff including gathering all required documents, coordinating access, reviewing training requirements, and providing resources

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry Level

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, or a directly related field from an accredited institution.

Intermediate Level

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, or a directly related field from an accredited institution.
• One (1) year of professional level experience.

Senior Level

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, or a directly related field from an accredited institution.
• Two (2) years of professional level experience.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Professional experience in business operations
• Experience working in a healthcare or academic setting.
• Proficiency with University of Colorado systems including Concur, HCM and CU Marketplace

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Must be able to work independently and be flexible.
• Ability to maintain confidentiality.
• Experienced in Microsoft Office Suite, technically adept, software savvy.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jessica Wu, Jessica.2.Wu@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by November 26^th.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry: $51,437-$65,428

Intermediate: $55,975-$71,201

Senior: $60,514-$76,974

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.